Property Admin Executive

Talentcloud.ai; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management company in Malaysia seeks an Administrative Support professional to assist the Building Manager in the daily operations of property management. Responsibilities include providing administrative support, liaising with vendors for procurement, compiling reports, and ensuring efficient communication with residents and stakeholders. Candidates should possess a relevant qualification and preferably have at least 2 years of related experience. This position offers opportunities for career development within a supportive team environment.

Qualifications

• Candidate should possess relevant qualifications in Property Development, Real Estate Management or Business Studies.
• Preferably at least 2 years of related working experience.
• Executives specializing in Administrative/Clerical roles are preferred.

Responsibilities

• Provide administrative support to Building Manager/Executive.
• Record management office activities including Purchase Orders and vendor interactions.
• Compile weekly and monthly reports for management review.

Skills

Good communication skills in English

Good communication skills in Malay

Education

Professional Certificate, Diploma/Advanced Diploma in Property Development/Real Estate Management/Business Studies/Administration/Management

Job description

Administrative Support - Building Maintenance and Management

• To provide efficient and organized administrative support to the Building Manager/ Building Executive on the day‑to‑day operation of the property and setting reminder to all team members and vendors of the duties and responsibilities to be carried out on routine inspection.
• Responsible for the general administration and recording of the management office, in relation to Purchase Order System, charges, sinking fund, utilities and other billings.
• To provide necessary support including documentation related to accounts of Service Charge and Sinking Fund.
• Maintaining customer database, resident card issuance, proper filing, assisting in mailing billings/ statements and AGM documents, and fostering good rapport with owners/ residents.
• Maintain good rapport with owners/ residents/ tenants/ occupants/ other stakeholders of the property via effective communication such as notices and official correspondence.
• To attend and distribute service requests and ensure update upon completion/ closure of the request.
• To monitor all services and maintenance contracts to be reviewed prior to due dates.
• To maintain and filing the proper written records as evidence for any incidence and action taken or to be taken.
• Perform any ad‑hoc tasks or assignments as directed by the Supervisor or Management.

Procurement Management

• To liaise with registered vendors and to obtain quotations for goods and services.
• To record the Purchase Requisition (PR), Purchase Order (PO) for goods and services to be purchased.
• To monitor the approval from the system and subsequently coordinating with the appointed vendors/ suppliers for the goods/ services delivery.
• Perform any ad‑hoc tasks or assignments as directed by the Supervisor or Management.

Meeting and Reporting

• To compile necessary reporting information for prompt submission of the weekly and monthly reports, schedules, task lists, presentations, etc.
• Perform any ad‑hoc tasks or assignments as directed by the Supervisor or Management.

Job Requirements

• Candidate should possess a Professional Certificate, Diploma / Advanced Diploma, or equivalent in Property Development/ Real Estate Management/ Business Studies/ Administration/ Management
• Preferably at least 2 years of related working experience.
• Preferably Executives specializing in Administrative/ Clerical or equivalent.
• Good communication skills in English, Malay for both spoken and written
• 2 Contract of Service positions available