Project Site Administration Officer

China State Construction Engineering Corporation; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction management company based in Malaysia seeks an on-site administrative professional for project support. The role involves managing administrative tasks, coordinating personnel, ensuring compliance with local regulations, and overseeing logistics. Ideal candidates should possess a Bachelor’s degree and demonstrate strong organizational, communication, and ethical skills. Relevant experience in construction site administration is preferred. This position is located in Johor Bahru, Malaysia.

Qualifications

• Good command of English for communication and documentation.
• Strong ethics, responsibility, and teamwork capabilities.
• Skills in organizing and managing administrative functions.
• Preferred experience in construction project site administration.

Responsibilities

• Manage on-site administrative affairs and personnel-related matters.
• Communicate management directives and project notices.
• Supervise office supplies and maintenance records.
• Execute recruitment plans as required by the project.
• Implement personnel procedures per company policies.
• Organize and guide archived administrative documents.
• Oversee logistics, dormitory management, and procurement.

Skills

English communication

Team player

Organizational skills

Coordination skills

Professional ethics

Education

Bachelor’s degree in relevant fields

Job description

Job Responsibilities

1. Responsible for on‑site administrative management, including general administrative affairs and coordination of personnel‑related matters.
2. According to Malaysian local regulations, company management policies, and project requirements, promptly communicate various notices and management directives in line with project characteristics.
3. Supervise the implementation of administrative tasks, ensure proper usage and maintenance of office supplies, fixed assets, office areas, and living facilities, and timely complete relevant usage and maintenance records.
4. Develop and execute on‑site recruitment plans based on project needs, including job requirement collection, candidate screening, interview coordination, and communication.
5. Strictly implement personnel procedures such as onboarding, attendance, employment contracts, promotions, and leave management in accordance with company policies and local labor regulations, ensuring all documents are accurate, data is clear, records are complete, and filing is standardized.
6. Organize, coordinate, and guide the archiving of on‑site administrative documents, including administrative files, official notices, meeting minutes, payroll and attendance records, and recruitment documents, ensuring a complete and traceable documentation system.
7. Responsible for on‑site logistics and support services, including dormitory management, canteen coordination, utilities management, transportation arrangements, and procurement of office supplies, ensuring orderly operations of on‑site work and daily living.
8. Complete other tasks assigned by project management.

Location

Work Location: Johor Bahru, Malaysia

Qualifications

1. Good command of English for communication, reading, and writing, capable of handling daily administrative communications and documentation.
2. Strong professional ethics and service awareness; responsible, honest, self‑disciplined, and a good team player.
3. Strong organizational, coordination, and integrated management skills, capable of managing administrative, HR, and logistical functions to enhance site administrative efficiency.
4. Prior experience in construction project site administration is preferred.
5. Bachelor’s degree or above in Administrative Management, Human Resource Management, Business Administration, Engineering Management, or related fields.