Project Planning & Design Executive / Senior Executive (Fit Out)

Golden Scoop; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading design firm is seeking a Project Planning & Design Executive in Kuala Lumpur. This role focuses on translating brand design standards into appealing store environments. Key responsibilities include site visits, preparing comprehensive design documents, and coordinating with teams. The ideal candidate has 2-4 years of experience in retail or F&B design, along with a degree in Interior Design or Architecture. Proficiency in design software and strong communication skills are essential. Travel for site visits is required.

Qualifications

• 2–4 years of relevant experience in retail or F&B design.
• Strong problem-solving skills and detail-oriented approach.

Responsibilities

• Carry out site visits to ensure design requirements are met.
• Develop layout plans and detailed drawings for new outlets.
• Work closely with operations and marketing teams during projects.
• Monitor project timelines to submit design deliverables on schedule.

Skills

Proficient in AutoCAD

Proficient in SketchUp

Proficient in Adobe Creative Suite

3D rendering software knowledge

Strong understanding of space planning

Good communication skills in English

Good communication skills in Bahasa Malaysia

Education

Diploma or Bachelor’s Degree in Interior Design, Architecture

Tools

AutoCAD

SketchUp

Adobe Creative Suite

MS Office

Job description

Project Planning & Design Executive / Senior Executive (Fit Out)

The role involves translating the brand’s design standards into practical and appealing store environments that enhance customer experience and align with operational requirements.

Key Responsibilities

Design & Development

• Carry out site visits to take site measurements with contractors and ensure site conditions match design requirements.
• Develop and prepare layout plans, design concepts, and detailed drawings for new and existing outlets.
• Ensure all designs comply with Baskin Robbins’ global brand identity and local authority regulations.
• Produce presentation boards, 3D visuals, and material specifications for management approval.

Project Coordination

• Work closely with the operations, and Marketing teams during the design and construction stages.
• Liaise with contractors, consultants, and suppliers to ensure design intent and quality standards are met.
• Conduct site visits to monitor progress and provide design-related guidance to the project team.
• Prepare purchase orders and handle work permit applications with landlords or mall management.
• Flexibility to work evenings, weekends, and travel extensively as required.

Documentation & Standards

• Maintain and update design guidelines, material libraries, and specification manuals.
• Prepare and review as‑built drawings and ensure accurate documentation for future reference.

Cost & Timeline Management

• Support project costing by specifying materials and finishes aligned with budget constraints.
• Monitor project timelines to ensure design deliverables are submitted and approved on schedule.

Continuous Improvement

• Research new design trends, materials, and technologies suitable for retail and F&B environments.
• Provide creative input for brand refreshes, new store concepts, and seasonal design updates.

Requirements

Education

Diploma or Bachelor’s Degree in Interior Design, Architecture, or related field.

Experience

2–4 years of relevant experience in retail or F&B design.

Skills

• Proficient in AutoCAD, SketchUp, Adobe Creative Suite (Photoshop & Illustrator), 3D rendering software (e.g., V-Ray, Enscape, or Lumion) and MS Office (Word, PowerPoint, Excel).
• Strong understanding of space planning, materials, and color coordination.
• Knowledge of fit‑out detailing, M&E coordination, and authority submission requirements.
• Good communication and presentation skills in English and Bahasa Malaysia.

Personal Attributes

• Creative and detail-oriented with strong problem-solving skills.
• Able to work independently and manage multiple projects simultaneously.
• Willing to travel for site visits within Malaysia and Singapore.