Project Manager / Project Coordinator

DONCE SDN BHD; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading event decorating company in Petaling Jaya seeks an experienced Project Manager/Coordinator. You will be the main point of contact for clients, managing all aspects of event projects from planning through execution. The ideal candidate has at least 3 years of experience in event management with strong client servicing skills and the ability to work under pressure. This position is perfect for a self-driven individual capable of overseeing multiple event stakeholders seamlessly.

Qualifications

• Minimum 3 years experience in event management, coordination, or production.
• Strong client servicing skills with ability to manage multiple stakeholders.
• Floral knowledge or background in floristry is a plus.

Responsibilities

• Act as the main point of contact for clients throughout the project.
• Coordinate and manage event projects from planning to execution.
• Monitor budgets and ensure cost control.

Skills

Event management

Client servicing

Organizational skills

Time management

Problem-solving

Job description

We are an established event decorating company seeking an experienced Project Manager / Project Coordinator to join us. This role is ideal for a highly organized individual with strong event execution and client-servicing experience who can manage multiple stakeholders and deliver events seamlessly from planning through to on-site execution.

Key Responsibilities:

Act as the main point of contact for clients, managing communications, expectations, and timelines throughout the project lifecycle

Coordinate and manage event projects from initial briefing to post-event wrap-up

Work closely with internal design, production, and operations teams to ensure concepts are executed as planned

Prepare and manage project timelines, run-downs, schedules, and site coordination

Liaise with vendors, suppliers, venues, and third-party partners to ensure smooth execution

Conduct site visits, technical walk-throughs, and oversee on-site setup, execution, and dismantling

Monitor budgets, quotations, variations, and ensure cost control where required

Identify potential issues early and provide effective problem-solving solutions on site

Ensure all deliverables meet quality standards and align with client expectations

Requirements:

Minimum 3 years experience in event management, event coordination, or event production

Prior experience in event decorating, styling, or production is highly preferred

Strong client servicing skills with the ability to manage multiple stakeholders professionally

Floral knowledge or a background in floristry / floral styling is a strong plus, especially for events involving floral installations

Excellent organizational, time management, and communication skills

Able to work under pressure and adapt to fast-paced, live event environments

Self-driven, responsible, and able to work independently on a project basis

Willing to work flexible hours, including weekends and event days

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a project coordinator?