Project Coordinator

Wood PLC; Kuala Lumpur; On-site; MYR 60,000 - 85,000; Full time

Job summary

A leading engineering and construction firm in Kuala Lumpur is seeking a Senior Project Admin to provide essential administrative support for various projects. The ideal candidate will have 7-10 years of experience in a similar role, proficient in both Microsoft Suite and Google Drive, and communicate effectively in Bahasa and English. Responsibilities include organizing workflows, assisting with audits, and coordinating meetings. This full-time position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• 7-10 years of project/admin experience in Engineering and Construction industry desirable.
• Able to communicate in both Bahasa and English.
• Self-motivated to learn.

Responsibilities

• Assists project team with day-to-day administrative support of the project or site.
• Organizes and expedites flow of work through project or site.
• Prepares letters and memoranda for manager’s review.

Skills

Microsoft Suite proficiency

Google Drive proficiency

Organizational skills

Communication skills

Problem-solving initiative

Education

High school education or equivalent

Tools

Oracle

SharePoint

Job description

Job Description

This role provides administrative project support to the day to day operations of the assigned site or project.

Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.

Responsibilities

• Assists project team with day-to-day administrative support of the project or site
• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
• Assists with setup, development and coordination of site-specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and coordinate access to shared project drives and share drives
• Ensures the correct functioning of facilities, office, pantries and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding/orientation of personnel
• Assists with internal and external project audits
• Arranges official travel, accommodations and car rentals
• Prepares letters and memoranda for manager’s review
• Gathers data and material information to be billed
• Scans, emails, answers phones, makes copies
• Manage and record Company / Project assets

Qualifications

Qualifications:

• High school education, Diploma or equivalent.

Knowledge, skills and experience:

• 7-10 years of project/admin experience in the Engineering and Construction industry desirable.
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook.
• Proficiency with Google Drives, Meet, Sheets and Doc.
• Experience in Oracle and SharePoint a plus.
• Ability to correspond and interact with others in a courteous and professional manner.
• Possess good organization skills
• Self-motivated to learn

Able to communicate (written and verbal) in both Bahasa and English.

Personal attributes:

• Exceptional organizational skills
• Ability to handle multiple tasks and changing priorities in a fast paced environment
• Understands and controls one’s emotions with empathy for others
• Use effective verbal and written communication skills, clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely seeks to understand other perspectives.
• Uses initiatives and a proactive approach to problem solving
• Commitment to continuous improvement

Demonstrates commitment to Wood Values, Visions & Behaviours.

Job Info

• Job Identification 26216
• Posting Date 01/22/2026, 04:31 AM
• Job Schedule Full time