Project Administration

Jobstreet Malaysia; Perak; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent recruitment company in Malaysia is looking for an Administrative Assistant. The role involves managing documents, correspondence, and office operations support. Candidates should have a minimum of 3 years of experience in administrative roles, possess a Diploma/Degree in Business Management, and demonstrate excellent communication skills in both Malay and English. Responsibilities include scheduling meetings, processing invoices, and ensuring office cleanliness. Candidates must have their own vehicle and be able to travel for work if required.

Qualifications

• Minimum 3 years of experience in an administrative assistant or executive assistant role.
• Ability to interact with stakeholders at all levels.
• Proficient in the Microsoft Office suite and capable of learning new software quickly.
• Excellent written and verbal Malay & English skills.
• A proactive and collaborative approach to work.
• Must have their own vehicle for the job.

Responsibilities

• Organize and maintain both physical and digital files.
• Draft and format letters, memos, emails, and reports.
• Schedule meetings and manage booking of meeting rooms.
• Process basic finance tasks such as invoices and petty cash.
• Ensure cleanliness and tidiness of the office environment.
• Support other departments or managers as needed.

Skills

Organizational skills

Multitasking abilities

Communication skills

Interpersonal skills

Microsoft Office proficiency

Detail-oriented

Education

Diploma/Degree in Business Management

Job description

With your exceptional organization and multitasking skills, you will be an integral part of our administrative and office support team.

What you'll be doing

• ✅ 1. Document and Filing Management
  • Organize and maintain both physical and digital files.
  • Update filing systems and ensure document confidentiality.
  • Photocopy, scan, and distribute documents as needed.
• ✅ 2. Correspondence / Quotation and Communication
  • Draft and format letters, memos, emails, and basic reports.
  • Manage incoming and outgoing mail, emails, and faxes.
  • Maintain accurate communication records.
  • Prepare Quotation, Purchase Order and etc.
  • Assist senior supervisor to deal with supplier and get quotation.
• ✅ 3. Office Operations Support
  • Schedule meetings and manage booking of meeting rooms.
  • Prepare meeting minutes and assist with event logistics.
  • Maintain staff attendance records and assist with basic HR admin tasks.
• ✅ 4. Financial Assistance (if required)
  • Process basic finance tasks such as invoices, petty cash, and staff claims.
  • Assist with simple budgeting or monthly expense tracking.
• ✅ 5. Office Housekeeping & Cleanliness Monitoring
  • Ensure general cleanliness and tidiness of the office environment.
• ✅ 6. Other Administrative Tasks
  • Support other departments or managers as needed.
  • Help with document preparation, reports, or data entry.
  • Take on ad hoc duties as assigned by supervisors.

What we're looking for

• Minimum 3 years of experience in an administrative assistant or executive assistant role.
• Diploma/Degree in Business Management
• Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels.
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Proficient in the Microsoft Office suite, with the ability to learn new software quickly.
• Excellent written and verbal Malay & English skills.
• A proactive, flexible, and collaborative approach to work.
• Must have their own vehicle for the job.
• A candidate must be responsible and able to travel for work (outstation) if required.

Apply now for this exciting opportunity to become our next Administrative Assistant.