Production & Licensing Approvals Coordinator

ZINC MARKETING MALAYSIA SDN. BHD.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global marketing firm in Malaysia is seeking a Production & Licensing Approvals Coordinator to ensure smooth coordination of licensor approvals and support the Entertainment Marketing team. This hands-on role demands attention to detail, effective communication, and the ability to manage multiple tasks efficiently. The coordinator will act as a liaison among global teams and stake holders, maintaining accurate records and timelines. Competitive benefits such as birthday leave and health insurance are offered.

Benefits

Birthday leave

Additional leave based on length of service

Wellness program

Health Insurance

Qualifications

• Detail-oriented and able to manage multiple tasks efficiently.
• Strong communication skills for effective stakeholder engagement.

Responsibilities

• Coordinate end-to-end licensor approvals and ensure accuracy.
• Support jobs from brief through production and delivery.
• Maintain clear communication between global teams and regional stakeholders.
• Manage documentation and support Product Manager with approval timelines.

Job description

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Job Title: Production & Licensing Approvals Coordinator

About Us

We’re a proudly independent global marketing business with 300 Zincies in 20 offices across 13 countries. At Zinc, we sit where entertainment, creativity and fandom collide. Our Entertainment Marketing team partners with some of the world’s most loved franchises, studios and brands to turn iconic stories into products and experiences fans genuinely want. From licensed merchandise and standout retail moments to buzz-worthy campaigns (remember the Dune popcorn bucket… that was us), we bring entertainment to life in ways that spark excitement, build loyalty and keep audiences coming back for more.

You Role – Making and Impact

This is the core focus of your role. Make sure you allocate the right amount of time to deliver key tasks effectively. Remember, you’re empowered to lead in your performance…if something doesn’t feel right, work through options on how best to solve for it. Ask for feedback and feel free to share it. *** From time to time, you may need to support other areas. Use these opportunities to show teamwork and leadership and ask for clarity if needed.

Overview

This role exists to keep licensing approvals and production moving smoothly, accurately, and on time. The Production & Approvals Coordinator supports the Entertainment Marketing team by coordinating licensor approvals, production steps, and information flow between internal teams, licensors, and supply partners. This is a detail-heavy, hands‑on role where accuracy, follow‑up, and clear communication really matter.

Key Responsibilities

• Approvals & Licensing Coordination – Coordinate end‑to‑end licensor approvals, ensuring submissions are accurate, complete, and aligned to licensor requirements. Manage licensor systems and portals, including large file uploads and record keeping. Track approvals timelines closely, double‑check submissions, and follow up to keep things moving.
• Product & Design Support – Support jobs from brief stage through production and delivery. Brief design studios on required changes and manage feedback loops. Assist with sampling, prototypes, testing requirements, and quality standards.
• Stakeholder & Regional Coordination – Act as the day‑to‑day point of coordination between global teams, China suppliers, and regional stakeholders. Maintain a clear two‑way flow of information, including milestones and schedule changes. Confidently follow up and push back when processes are not being followed.
• Systems, Admin & Detail Management – Maintain strong records for approvals, client communications, and auditing. Manage approval documentation, sample tracking, shipping, and related admin. Support Product Manager with pricing inputs, licensor approvals, and production timelines.

Benefits

• Birthday leave
• Additional leave based on length of service (commences at 2 years’ service)
• Multiple recognition programs
• Wellness program
• Health Insurance
• Snacks available & drinks fridge (alcoholic & non‑alcoholic)