Procurement Sales Administrative Executive

Hitachi Sunway Information Systems Sdn. Bhd.; Malaysia; On-site; MYR 45,000 - 78,000; Full time

Job summary

An established industry player is seeking a detail-oriented individual to join their Finance department. This role involves ensuring the completion of order documents, generating sales and purchase orders, and maintaining customer payment tracking. The ideal candidate will have a strong background in sales support or administration, with excellent communication skills in English and Mandarin. This position offers a dynamic work environment where teamwork and a positive attitude are essential. If you thrive under pressure and are ready to contribute to a collaborative team, this opportunity is perfect for you.

Qualifications

• Minimum 2 years in sales support, administration, or procurement.
• Good command of English and Mandarin for communication.
• Teamwork and collaborative attitude; leadership and decision-making in various situations.
• Detail-oriented and highly responsible; able to multitask under pressure.

Responsibilities

• Ensure all order documents and agreements are completed by sales division.
• Generate sales order, purchase order, and invoice upon process completion.
• Assist in any other ad hoc tasks assigned by management.
• Coordinate with internal/external customers to ensure timely processing and delivery.
• Update day-to-day order transactions in sales reports.
• File all order documents for audit purposes at HQ and local office.

Skills

Sales Support

Administration

Procurement

Leadership Skills

Detail-oriented

Multi-tasking

English Communication

Mandarin Communication

Education

Diploma in Business Administration

Bachelor's Degree in Business Administration

Professional Degree

Job description

Location: Malaysia

Department: Finance

Responsibilities

1. Ensure all order documents and agreements are completed by the sales division.
2. Work closely with respective divisions for the approval of all orders for processing.
3. Generate sales order, purchase order, and invoice upon process completion.
4. Work closely with internal/external customers to ensure timely processing/delivery.
5. Update sales report for day-to-day order transactions.
6. File all order documents and agreements in HQ and local office for audit purposes.

Procurement

1. Load purchase order to Principal.
2. Follow up delivery status with Supplier to ensure timely delivery.
3. Match supplier invoice/delivery order upon delivery completion and process for payment.
4. Liaise with principal/supplier on payment-related issues/concerns.

Credit Control

1. Update customer payments upon receiving bank statement from Finance.
2. Generate and send statements of account.
3. Follow up with customer on payment status.
4. Send reminder letters to customers.
5. Seek approval on new customer creation and evaluation.
6. Prepare monthly management reports.
7. Maintain all sales activity tracking related reports listed - Sales reports, Monthly closed deal reports, Customer listing (new and existing logo), Salesman performance reports.

Other Duties

1. Assist in any other ad hoc tasks assigned by your superior or management from time to time.

Requirements

1. Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Business Administration or related field.
2. Minimum 2 years in sales support, administration, or procurement.
3. Good command of English and Mandarin (email writing and speaking).
4. Teamwork and collaborative attitude.
5. Decent leadership skills and ability to make decisions in any situation.
6. Detail-oriented and highly responsible.
7. Able to multi-task and work under pressure.
8. Positive attitude and service-minded.

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