Procurement & Administrative Officer

Berjaya Corporation; Kuala Lumpur; On-site; MYR 40,000 - 50,000; Full time

Job summary

A leading enterprise in procurement based in Kuala Lumpur is seeking a procurement officer to manage sourcing for parking-related equipment and supplies. The successful candidate will be responsible for preparing RFQs, evaluating bids, and maintaining vendor relationships. Strong organizational skills and experience in procurement are essential for this role, as well as the ability to ensure compliance with budgeting and procurement policies. This position requires excellent communication and administrative support skills.

Qualifications

• Experience in procurement and sourcing.
• Strong organizational and administrative skills.
• Ability to manage vendor relationships effectively.

Responsibilities

• Source vendors and suppliers for parking-related equipment.
• Prepare requests for quotations and evaluate bids.
• Track supplier performance and maintain records.

Job description

• Source vendors and suppliers for parking-related equipment (e.g., ticket machines, barriers, signage, uniforms, etc.).
• Procure office suppliers and maintenance items.
• Prepare requests for quotations (RFQs), evaluate bids, and assist with tender documentation.
• Ensure compliance with procurement policies and budget limits.
• Maintain vendor databases and relationships.
• Track supplier performance, quality, and delivery timelines.
• Maintain records of stock and re-order levels for parking equipment and office suppliers.
• Coordinate inventory audits.
• Maintain proper records or procurement contracts, delivery orders, invoices, and administrative documents.
• Ensure organized and compliant record‑keeping.
• Assist with license renewals, facility permits, and other regulatory paperwork related to parking operations.
• Schedule maintenance or repairs for parking systems and coordinate with external vendors.
• Provide administrative support to the facility and operations team.
• Verify vendor invoices, match with purchase orders and delivery notes, and submit for payment.
• Respond to vendor inquiries and support internal staff with procurement/administrative needs.