Personal Assistant to Director

POLYGON PROPERTIES SDN. BHD.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading real estate company in Kuala Lumpur is seeking a Personal Assistant to support the Director. The ideal candidate will accompany the Director to meetings, prepare notes and proposals, and manage communications. This role requires a diploma or degree in a relevant field and 1–3 years of experience. Proficiency in English, Bahasa Malaysia, and Mandarin is essential for effective communication with clients. Join this dynamic team to grow your career in real estate.

Benefits

Incentives & Trips

Training

Opportunities to grow

Qualifications

• 1–3 years of experience as PA, Coordinator, or in admin/project support.
• Willing to travel and attend off-site meetings when required.
• Responsible and detail-oriented.

Responsibilities

• Accompany the Director to meetings with developers, consultants, and clients.
• Prepare meeting notes, feasibility studies, and proposals.
• Assist in managing the Director’s schedule and travel arrangements.
• Screen and organize messages, emails, and calls on behalf of the Director.
• Execute and follow up on tasks assigned after meetings.

Skills

Strong organization skills

Follow-up skills

Proficiency in English

Proficiency in Bahasa Malaysia

Proficiency in Mandarin

Education

Diploma or Degree in Business, Marketing, Real Estate

Job description

Responsibilities

• Accompany the Director to meetings with developers, consultants, and clients.
• Prepare meeting notes, feasibility studies, market research, and proposals.
• Assist in managing the Director’s schedule, appointments, and travel arrangements.
• Screen, organise, and reply to messages, emails, and calls on behalf of the Director.
• Execute and follow up on tasks assigned after meetings or discussions, ensuring completion by the right team members.
• Liaise with internal departments and external parties (developers, consultants, and clients including China-based partners) to ensure smooth coordination.
• Maintain confidentiality and professionalism at all times.

Requirements

• Diploma or Degree in Business, Marketing, Real Estate, or related field.
• 1–3 years of working experience as PA, Coordinator, or in admin/project support.
• Proficient in English, Bahasa Malaysia, and Mandarin (to communicate with China clients).
• Strong organization and follow‑up skills; responsible and detail‑oriented.
• Willing to travel and attend off‑site meetings when required.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years’ experience do you have as a Personal Assistant to the Director?
• Are you willing to travel for this role when required?

At Polygon Properties, we promote Real Estate as a Career. There is much more to learn as a professional Realtor, besides selling. Join us & grow with us.

Our Vision

To be No.1 Highly Efficient & Quality Professional Real Estate Elite Team with global connectivity, built by Trust & Knowledge.

Our Mission

To Inspire and Empower the market & to create wealth for global investors, through real estate.

Perks and benefits: Incentives & Trips, Training, Opportunities to grow.