Personal Assistant to Director

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment platform is seeking a Household Manager to oversee personal and household tasks for the Director. Responsibilities include managing household staff, coordinating travel, and handling confidential documents. Candidates should have a relevant degree, excellent communication skills, and proficiency in Microsoft Office. Prior experience supporting senior management is preferred. This role requires a proactive and organized individual capable of multitasking in a fast-paced environment.

Qualifications

• Candidate with relevant degree in Business Administration or related field.
• Prior experience supporting senior management or business owners is an added advantage.

Responsibilities

• Supervise cleaners, drivers, and repairmen.
• Handle grocery procurement and household inventories.
• Manage household maintenance and repairs.
• Assist in planning and coordinating travel arrangements.
• Prepare and handle confidential documents.
• Manage and make purchases on behalf of the Director.

Skills

Excellent communication skills in English (spoken and written)

Strong organizational skills

Multitasking

Problem-solving abilities

Proactive

Fast learner

Work independently

Professional appearance

Positive attitude

Education

Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

To perform all official and personal duties and functions as required by Director

Household & Personal Management - Oversee all household related tasks including:

Scheduling and supervising cleaners, drivers, repairmen, and decorators.

Handling grocery procurement and household inventories.

Ensuring timely payment of utility bills, subscriptions, and instalments.

Managing household maintenance, repairs, and upgrades proactively.

Responsible for managing properties, including handling service charges, utilities, tenancy matters, and coordination with property management, landlords or tenants when required.

Travel & Document Management

Track validity of passports, visas, and travel documentation.

Assist in planning, booking, and coordinating travel arrangements.

Ensure timely renewal or processing of required travel documents.

Prepare, organize, and handle confidential documents, reports and correspondence.

Monitor membership accounts, ensuring accurate records, timely renewals, and proper handling of related documentation.

Manage and make purchases on behalf of the Director, including sourcing items, comparing prices, handling payments, monitoring delivery status, and ensuring proper documentation of all transactions.

Possess energy and positive attitude, a team player, able to multi-task, self‑motivated and able to work under pressure in a fast‑paced environment.

To undertake assignments and other special tasks, ad-hoc duties assigned from time‑to‑time.

To assist the Director in her personal matters as and when required.

Requirements

Candidate with a Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related field.

Excellent communication skills in English (spoken and written).

Strong organizational, multitasking, and problem‑solving abilities.

Proactive, fast learner, and able to work independently with minimal supervision.

High level of professionalism, discretion, and confidentiality.

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Professional appearance and positive attitude.

Prior experience supporting senior management or business owners is an added advantage.