Personal Assistant to Director

Brightmark Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A management support company in Kuala Lumpur is seeking a dedicated Personal Assistant to perform duties for a Director, including overseeing household management and travel documentation, while ensuring high levels of professionalism and confidentiality. The ideal candidate should possess a Diploma or Bachelor’s Degree and excellent communication skills in English, along with strong organizational and multitasking abilities. Proficiency in Microsoft Office and a positive attitude are essential. Prior experience supporting senior management is an advantage.

Qualifications

• Excellent communication skills in English (spoken and written).
• Strong organizational, multitasking, and problem-solving abilities.
• Proactive, fast learner, and able to work independently.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Oversee scheduling and supervising household staff and maintenance.
• Manage travel arrangements and documentation for the Director.
• Ensure timely payment of bills, subscriptions, and maintenance.
• Handle procurement and inventory management effectively.

Skills

Excellent communication skills in English

Strong organizational abilities

Multitasking

Problem-solving abilities

Proactive and fast learner

High level of professionalism

Positive attitude

Education

Diploma or Bachelor’s Degree in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Overview

To perform all official and personal duties and functions as required by Director

Household & Personal Management - Oversee all household related tasks including:

• Scheduling and supervising cleaners, drivers, repairmen, and decorators.
• Handling grocery procurement and household inventories.
• Ensuring timely payment of utility bills, subscriptions, and instalments.
• Managing household maintenance, repairs, and upgrades proactively.
• Responsible for managing properties, including handling service charges, utilities, tenancy matters, and coordination with property management, landlords or tenants when required.

Travel & Document Management

• Track validity of passports, visas, and travel documentation.
• Assist in planning, booking, and coordinating travel arrangements.
• Ensure timely renewal or processing of required travel documents.

• Prepare, organize, and handle confidential documents, reports and correspondence.
• Monitor membership accounts, ensuring accurate records, timely renewals, and proper handling of related documentation.

• Manage and make purchases on behalf of the Director, including sourcing items, comparing prices, handling payments, monitoring delivery status, and ensuring proper documentation of all transactions.

Possess energy and positive attitude, a team player, able to multi-task, self-motivated and able to work under pressure in a fast-paced environment.

To undertake assignments and other special tasks, ad-hoc duties assigned from time-to-time.

To assist the Director in her personal matters as and when required.

Requirements:

• Candidate with a Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related field.
• Excellent communication skills in English (spoken and written).
• Strong organizational, multitasking, and problem-solving abilities.
• Proactive, fast learner, and able to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Professional appearance and positive attitude.
• Prior experience supporting senior management or business owners is an added advantage.