Personal Assistant

GD Pavilion Sdn Bhd; Negeri Sembilan; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading organization in Negeri Sembilan is seeking a proactive Personal Assistant to support the Executive Chairman. This role involves managing the Chairman’s calendar, fluently communicating with Chinese guests, and overseeing various administrative tasks. The ideal candidate has strong organizational skills, is bilingual in English and Mandarin, and possesses a valid driving license. The position offers competitive salary, work-life balance, and opportunities for career growth.

Benefits

Competitive Salary & Allowances

Work-Life Balance

Comprehensive training and professional development opportunities

Medical and dental benefits

Performance bonuses

Relocation Assistance (if needed)

Qualifications

• Strong sense of responsibility and discipline.
• Fluent in English and Chinese (Mandarin).
• Excellent communication and interpersonal skills.
• Good organizational and multitasking abilities.
• Possess a valid driving license with a good driving record.
• Flexible and adaptable to support irregular hours.
• High level of discretion and professionalism.

Responsibilities

• Manage the Executive Chairman’s calendar and travel arrangements.
• Accompany the Chairman to business functions and meetings.
• Communicate fluently with China guests and business partners.
• Assist with guest management and hospitality.
• Handle personal and business errands as required.
• Oversee company vehicles’ maintenance and service schedules.
• Provide backup driving support when needed.
• Liaise with internal departments on behalf of the Chairman.

Skills

Organizational skills

Bilingual in English and Chinese (Mandarin)

Interpersonal skills

Communication skills

Driving skills

Job description

Overview

We are seeking a highly organized and proactive Personal Assistant / Executive Assistant to provide full administrative and executive support to the Executive Chairman (EC) of GD Holdings. The PA / EA to the Executive Chairman provides comprehensive administrative, operational, and personal support to ensure the Chairman’s business and personal commitments run smoothly. The PA will act as the primary point of contact for scheduling, guest management, and logistical coordination, while also overseeing support matters such as drivers and company vehicles.

Key Responsibilities

• Manage and maintain the Executive Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Accompany the Chairman to appointments, business functions, and meetings, ensuring all preparations and materials are ready.
• Communicate, host, and correspond fluently in both English and Chinese, particularly when attending to China guests and business partners.
• Assist with guest management: receiving visitors, coordinating hospitality, and arranging meal bookings.
• Handle personal and business errands as required.
• Arrange driver schedules, coordinate submission of OT claims, Shell Card usage, and other driver-related administrative tasks.
• Oversee company vehicles’ maintenance, service schedules, insurance, and repairs.
• Provide backup driving support when drivers are unavailable.
• Assist with reception and guest hosting at the company clubhouse.
• Liaise with internal departments and external stakeholders on behalf of the Chairman.
• Perform other ad-hoc duties as assigned by the Chairman.

Requirements

• Strong sense of responsibility, discipline, and ability to work independently.
• Fluent in both written and spoken English and Chinese (Mandarin), able to handle China guests professionally.
• Excellent communication and interpersonal skills with a strong service mindset.
• Good organizational and multitasking abilities with attention to detail.
• Possess a valid driving license with a good driving record.
• Flexible and adaptable, able to support irregular hours and ad-hoc duties.
• Knowledge of basic administrative processes related to drivers and vehicles is an added advantage.
• High level of discretion and professionalism in handling confidential information.

What We Offer

• Competitive Salary & Allowances
• Work-Life Balance
• Positive & Inclusive Work Culture
• Job Stability & Reputation
• Comprehensive training and professional development opportunities.
• Insurance, EPF, SOCSO, annual leave, performance bonuses.
• Relocation Assistance/ Accommodations Provided (if Needed)
• Travelling allowance provided as per company policy.
• Opportunities for career growth and advancement.
• Medical and dental benefits to support your well-being.

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