Personal Assistant / Executive Assistant to Managing Director

Janamuda; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A fast-growing company in Kuala Lumpur is looking for a Personal Assistant / Executive Assistant to support the Managing Director. You’ll handle vital duties such as calendar management and problem resolution, ensuring smooth day-to-day operations. The ideal candidate will possess a relevant degree, at least 1 year of experience, and exceptional organizational skills. The role offers a competitive salary of RM 5,000 – RM 7,500/month, with opportunities for professional growth in a supportive environment.

Benefits

Competitive salary

Performance bonus plan

Comprehensive medical coverage

Catered team lunches

Free-flow ice cream

Staff purchase discounts

Qualifications

• 1 year experience as a Personal Assistant / Executive Assistant, preferably supporting senior management.
• High level of discretion and confidentiality when handling sensitive information.
• Good command of English and Bahasa Malaysia, Mandarin is a plus.

Responsibilities

• Provide full executive support to the Managing Director, including calendar management and confidential correspondence.
• Coordinate with key teams to keep the Managing Director updated on business performance.
• Act as a liaison between the Managing Director and other departments.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Problem-solving

Discretion

Adaptability

Proactiveness

Education

Diploma / Degree in Business Administration or related field

Job description

Personal Assistant / Executive Assistant to Managing Director

Enjoy being the steady right hand who keeps everything on track? We’re a fast-growing KL-based company and our Managing Director is looking for a sharp PA/EA to help drive the business forward.

In this role, you’ll sit close to leadership, handle sensitive information, and ensure day‑to‑day operations run smoothly. If you’re organised, discreet, proactive, and love bringing structure to a busy, fast‑paced environment, you’ll thrive here.

Key Responsibilities

Executive Support

• Provide full executive support to the Managing Director, including calendar management, meetings, travel, and confidential correspondence.
• Prepare agendas, take minutes, track decisions, and ensure timely follow‑up on all action items.
• Support problem‑solving and crisis management on behalf of the Managing Director.
• Assist with ad hoc tasks and special projects assigned by the Managing Director.

Business Coordination

• Coordinate with key teams (e.g. marketing, operations, customer service, warehouse, finance) to keep the Managing Director updated on business and e‑commerce performance.
• Optimise and implement more efficient processes, workflows, and SOPs across departments.

Communication & Stakeholder Management

• Act as a liaison between the Managing Director and other departments to ensure clear and effective communication.
• Coordinate with internal and external stakeholders, including partners, vendors, and key clients, on behalf of the Managing Director.

Administrative & Personal Support

• Organise and maintain proper digital and physical filing of documents, records, and confidential information.

Requirements (What We’re Looking For)

• Diploma / Degree in Business Administration, Management, Secretarial Studies or related field.
• Minimum 1 year experience as a Personal Assistant / Executive Assistant, preferably supporting senior management.
• Strong organisational and time management skills with the ability to multitask and work under pressure.
• Excellent communication and interpersonal skills, with the confidence to interact with all levels of the organisation.
• Exceptional attention to detail and a high level of accuracy in work.
• Ability to work independently with minimal supervision and take initiative in solving problems.
• High level of discretion and confidentiality when handling sensitive information.
• Good command of English and Bahasa Malaysia (both written and spoken); Mandarin is a plus.
• Proactive, resourceful and adaptable in a fast‑paced working environment.
• Willing to occasionally work beyond normal office hours when required.

Benefits

At Janamuda Sdn Bhd, we are committed to providing our employees with a supportive and rewarding work environment. You can expect competitive remuneration, opportunities for professional development, and a range of benefits to support your work‑life balance. We also prioritise the wellbeing of our team and encourage open communication to ensure your needs are met.

• Competitive salary: RM 5,000 – RM 7,500/month (commensurate with experience & performance).
• Opportunities to grow with a fast‑scaling e‑commerce business.
• Supportive, dynamic and entrepreneurial work environment.
• Competitive base salary (reviewed annually).
• Performance bonus plan.
• EPF / SOCSO / EIS contributions.
• Staff purchase discounts.
• Comprehensive medical coverage.
• Catered team lunches.
• Inclusive events & birthday celebrations.
• On‑site snacks & beverages (office).
• Free‑flow ice cream for all employees!
• 3 minute walk from MRT Kentonmen.