Personal Assistant / Executive Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading personal support service provider is seeking two experienced Mandarin-speaking Personal Assistants to support their Director in Kuala Lumpur. This role demands excellent communication and coordination skills, alongside a high level of professionalism. Responsibilities include managing the Director’s calendar, preparing documentation, and organizing travel arrangements. Candidates should have at least 5 years of experience in a similar capacity and be able to handle confidential matters with discretion. A competitive benefits package is offered.

Benefits

EPF / SOCSO

Medical claim

Annual leave

Bonus

Team activities & company events

Career exposure and mentorship

Qualifications

• Minimum 5 years of relevant PA/EA experience, preferably supporting Directors or C‑level leaders.
• Mature, pleasant, and well‑presented with strong interpersonal skills.
• Excellent organization, planning, and multitasking abilities.

Responsibilities

• Manage the Director's daily calendar, meetings, and appointments.
• Prepare meeting briefs, minutes, and relevant documentation.
• Coordinate with internal departments and external stakeholders.
• Arrange business travel itineraries and logistics.
• Assist in reception and official duties when required.

Skills

Mandarin language proficiency

Communication skills

Organization skills

MS Office proficiency

Interpersonal skills

Multitasking abilities

Tools

MS Office

Google Workspace

Job description

Personal Assistant / Executive Assistant

We are looking for two experienced Mandarin-speaking Personal Assistants to provide direct support to our Director. This role requires strong coordination capability, excellent communication skills and a high level of professionalism. You will be involved in handling confidential matters and business arrangements, requiring maturity, discretion and adaptability.

Key Responsibilities

• Manage the Director’s daily calendar, meetings, appointments and time‑sensitive schedules
• Prepare meeting briefs, minutes, reports, presentations and relevant documentation
• Handle Chinese correspondence, translation and communication with accuracy and professionalism
• Coordinate with internal departments and external stakeholders on behalf of the Director
• Track action items, follow up on pending matters and ensure timely execution
• Arrange business travel itineraries (local & overseas), including logistics and documentation
• Assist in reception and official duties when required, ensuring proper representation of the Director and company

Requirements

• Good command of English; able to communicate confidently with partners and stakeholders
• Minimum 5 years of relevant PA/EA experience, preferably supporting Directors or C‑level leaders
• Mature, pleasant, positive and well‑presented with strong interpersonal skills
• Excellent organization, planning and multitasking abilities
• Able to handle confidential matters with absolute discretion
• Proficient in MS Office / Google Workspace, especially PowerPoint & Excel
• Able to work under pressure in a fast‑paced environment
• Willing to travel for business (local & overseas)
• Eligible and prepared for overseas travel

Benefits

• EPF / SOCSO
• Medical claim
• Annual leave
• Bonus
• Team activities & company events
• Strong career exposure, learning opportunities and close mentorship from Director

Job Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What is your expected monthly basic salary?
• How many years' experience do you have as an Executive Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Are you willing to travel for this role when required?
• How would you rate your Mandarin language skills?

Kuala Lumpur City Centre, Kuala Lumpur, MY