Personal Assistant Executive

Reeracoen Recruitment; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment agency is seeking an individual to manage the day-to-day administrative and operational matters of the CEO. Responsibilities include making appointments, coordinating schedules, and facilitating communication with stakeholders. The ideal candidate is organized, able to adapt to changing priorities, and capable of maintaining confidentiality. Occasional travel may be required.

Responsibilities

• Manage CEO's day-to-day administrative and operational matters.
• Make appointments and travel arrangements.
• Assist in organizing in-house and external events.
• Prepare meeting materials and refreshments.
• Facilitate communication between the CEO and stakeholders.
• Collaborate on special projects.
• Maintain confidentiality with sensitive information.

Job description

• Responsible in managing CEO day-to-day administrative and operational matters.
• Making appointments, travel arrangement, coordinating business schedule, itinerary, minutes of meeting, and general correspondence.
• Assist in organizing of in-house and external events.
• Prepare, compile, coordinate and arrange meeting materials, tools, and facilities for scheduled meetings, appointments, conference, and events. Prepare refreshments and minutes taking as and when required.
• Facilitate communication from CEO to internal and external stakeholders to ensure message are effectively communicated.
• Works closely and effectively with CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Maintaining confidentiality and handling sensitive information with discretion and professionalism.
• Collaborating with cross-functional teams and other departments on special projects as assigned.
• Adapting to changing priorities and managing multiple tasks efficiently in a fast-paced environment.
• Assist with other ad-hoc administration and project requirements as needed.
• Occasionally and willing to outstation travel.