Personal Assistant-cum-Admin Executive (Shah Alam)

Best Rising Trading (M) Sdn Bhd; Shah Alam; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading trading company is seeking an Administrative Executive to manage the executive's calendar, facilitate communication, and handle confidential correspondence. The ideal candidate will have strong organizational and communication skills, capable of real-time interpretation and document translation. Responsibilities include scheduling meetings, monitoring deadlines, and supporting HR and finance processes. This position requires discretion and the ability to assist with personal errands when necessary.

Qualifications

• Experience in managing executive schedules and appointments.
• Strong communication skills for handling correspondence and calls.
• Ability to maintain confidentiality in sensitive situations.

Responsibilities

• Manage the executive's calendar and schedule meetings.
• Handle confidential correspondence and phone calls.
• Facilitate communication between the executive and clients.

Skills

Calendar management

Confidential communication

Real-time interpretation

Document translation

Liaising with internal departments

Job description

• Manage the executive’s calendar, schedule meetings, and coordinate appointments.
• Handle confidential correspondence, emails, and phone calls on behalf of the boss.
• Run personal errands and assist with tasks outside of work when required.
• Provide real-time interpretation during meetings, calls, and events.
• Translate documents, emails, and reports accurately and promptly.
• Facilitate communication between the executive and international clients, partners, or staff

Administrative Executive Duties

• Liaise with internal departments on behalf of the executive.
• Monitor deadlines, worktimelines, and ensure timely completion of tasks.
• Support HR, finance, and procurement processes as needed.