Personal Assistant / Admin Assistant

Solarvest Holdings Berhad; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading services provider is looking for a Personal Assistant to support the Key Management team in Malaysia, Selangor. The candidate will manage schedules, coordinate meetings, and serve as a primary point of contact for stakeholders. A diploma in secretarial studies is preferred, and fresh graduates with relevant experience are welcome to apply. The role demands excellent communication skills and utmost discretion. Benefits include medical coverage and free office breakfast.

Benefits

Medical & insurance coverage

Free office breakfast

50% parking claims

Qualifications

• At least 1 year of experience as a Personal Assistant to a Senior Executive preferred.
• Fresh graduates with relevant internship experience are encouraged to apply.
• A qualification as a PA is advantageous.

Responsibilities

• Serve the Key Management team primarily.
• Manage complex schedules and coordinate meetings.
• Act as a primary contact for stakeholders and manage inquiries.
• Build and maintain relationships with executives and clients.
• Prepare documents such as correspondence and presentations.
• Conduct research for meetings and decision-making.
• Assist in meeting arrangements and minute taking.

Skills

Office management systems

Planning and time management

Verbal communication

Written communication

Discretion and confidentiality

Education

Diploma in secretarial studies

Job description

• Serving mainly to the needs of the Key Management team.
• Manage complex schedule, including coordinating meetings, travel arrangements and event planning.
• Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
• Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients and partners.
• Prepare and review documentation, such as correspondence, reports and presentations.
• Conduct research and prepare materials for meetings, presentations and decision-making processes.
• Assist in meetings, e.g. taking minutes and preparing refreshments as needed.
• Handle travel arrangements such as flights, accommodation and ground transportation.
• Manage travel and expense reimbursements.
• Maintain accurate records and files.
• Involving and assisting in the day-to-day operations by supporting the administrative work.
• Any other tasks as may be required.
• Ensure at all times strict confidentiality of the job function and information that is confidential in nature.

Requirements

• Candidates with at least 1 year of experience as a Personal Assistant to a Senior Executive are preferred. However, fresh graduates with a diploma in secretarial studies or with relevant internship experience are also encouraged to apply.
• Comprehensive understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• A qualification as a PA is advantageous.
• Medical & insurance coverage.
• Free office breakfast + 50% parking claims.