Personal Assistant

Lee's Frozen Food Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent food company in Kuala Lumpur is seeking a Personal Assistant to support its Directors. This position requires exceptional organizational skills, strong communication abilities, and a commitment to food equality. The ideal candidate is a fresh graduate or has up to 3 years of experience, proficient in Microsoft Excel, and must be willing to work flexible hours. This role involves managing confidential tasks, scheduling, and supporting the Director in high-level meetings.

Qualifications

• Fresh graduates or candidates with 1–3 years of experience.
• Proficient in Microsoft Excel and assertive in English communication.
• Able to work independently and manage sensitive information.

Responsibilities

• Provide secretarial and personal administrative support in a confidential manner.
• Prepare meeting minutes and conduct market research.
• Schedule appointments and organize travel plans for the Director.
• Supervise and verify the Driver's overtime and claims.

Skills

Microsoft Excel

English Communication Skills

Active Listening

Customer Service Orientation

Emotional Intelligence

Education

Bachelor's Degree (or relevant experience)

Job description

Personal Assistant (1–2 Years Experience or Fresh Graduate & Immediate Starter)

Imagine what you could do here at Lee’s Frozen Food, where fresh ideas rise into extraordinary products that champion food equality for every Malaysian. Lee’s was born in 1962 when a couple welcomed their communities to their Kuala Lumpur shop, and has since grown to welcome over millions of customers in multiple countries in South East Asia. Every day, our leaders create a kind of wonder that transforms how communities access affordable and good food at great price. Join Lee’s, and help us leave the world tastier and more equitable than we found it.

The difference you will make as a Personal Assistant

You’ll support our mission of food equality by providing exceptional administrative and research support to our Directors. Your organizational prowess, attention to detail, and ability to handle confidential tasks will empower our leadership to focus on transforming communities through accessible, high-quality food.

Mission Food Equality requirements

• Put customers first by thinking and acting as a customer and working backwards to create the best customer experience.
• Ability to work under conditions of uncertainty in a fast growing, ever‑changing and complex environment and comfortable acting with minimal planning, direction, and supervision.
• Seasoned and strategic multitasker, with a hands‑on approach and outside‑the‑box mentality.
• Fast executor and learner, with strong commitment to deriving results.

Job Responsibilities

• Attend to all secretarial and personal administrative and research support duties in a confidential manner.
• Prepare minutes of meetings and other secretarial tasks, including quotation comparison, market research, market studies, and consolidation of work.
• Monitor deliverables and ensure all HODs provide timely updates to the Directors.
• Coordinate and schedule appointments and meetings.
• Organise the Director’s travel plans and itinerary, including necessary bookings.
• Perform comparable duties consistent with the position level as required by the Director, including responding positively to “call‑in” work and working additional hours when needed.
• Supervise and verify the Driver’s overtime and prepare and submit claims for the Director.
• Undertake ad‑hoc tasks and assignments given by the Director.

Job Requirements

• Fresh graduates and candidates with 1–3 years of experience.
• Mandarin speakers preferred to collaborate effectively with Mandarin‑speaking clients.
• Introverted personality, able to work independently with confidence.
• Proficiency in Microsoft Excel.
• Assertive with good English communication skills (verbal and written).
• Presentable appearance to represent the Director in high‑level meetings.
• High EQ (Emotional Intelligence) and strong active listening skills.
• Willing to commit full‑time, flexible with long hours, and open to extensive travel.
• Graduating interns are encouraged to apply, with potential for long‑term employment.
• Must attach a professional photo with the application.

Note: This role demands a high level of commitment, attention to detail, and the ability to handle sensitive and confidential information.