Personal Assistant

Maria's Steakcafe; Subang Jaya; Hybrid; MYR 20,000 - 100,000; Full time

Job summary

A leading western restaurant in Selangor is seeking a Personal Assistant to support the Director. This role involves managing administrative, operational, and coordination tasks while ensuring the Director remains organized and focused. Ideal candidates should possess strong organizational skills, proficiency in Microsoft Excel and Word, and a valid driving license. Benefits include flexible working hours, medical insurance, and a supportive learning environment. A vibrant cafe culture awaits you as you work from various outlets.

Benefits

Medical Insurance

Performance Bonus

Flexible Working Hours

Work from Home

Staff Discount

Allowance Provided

Qualifications

• Possess a valid driving license and be willing to drive.
• Able to work independently and follow through.
• Support daily operations and ad-hoc tasks assigned by the Director.

Responsibilities

• Manage the Director’s scheduling, paperwork, and reports.
• Coordinate communication across teams and follow-up on action items.
• Manage staff claims, company budget, and petty cash.
• Drive the Director and run work-related errands when required.

Skills

Highly organized

Attention to detail

Proficient in Microsoft Excel

Proficient in Microsoft Word

Fluent in English

Mandarin is an advantage

Good Driving Record

Effective Communication

Tools

Canva

Photoshop

Adobe Illustrator

CapCut

Job description

This job is all about being the Director's right hand! You’ll handle tasks to keep everything running smoothly. You might like this job because you love organization and helping others stay focused.

This role supports the Director directly. You will be responsible for managing administrative, operational, and coordination tasks with accuracy, consistency, and follow-through. This enables the Director to remain highly organized, focused, and at peace.

Job Requirements

Requirements

• Highly organized with strong attention to detail
• Proficient in Microsoft Excel and Word
• Fluent in English; Mandarin is an advantage
• Possess a valid driving license and be willing to drive the Director and run work-related errands when required
• Able to work independently and follow through

Key Responsibilities

Personal Assistant Administration

• Manage the Director’s scheduling, paperwork, and reports
• Track deadlines, submissions, and commitments
• Coordinate communication across teams and follow-up on action items
• Support daily operations and ad-hoc tasks assigned by the Director

Systems & Documentations

• Build and document simple, effective systems and checklists
• Improve at least one system or process each week
• Maintain organized digital filing with clear naming and version control

**C. Finance Operations (If reporting under CEO)

• Manage staff claims, company budget, petty cash and basic bookkeeping
• Ensure POS data and cash records are accurate
• Manage and improve inventory systems

**D. Marketing Operations (If reporting under Marketing Director)

• Maintain and update Customer Data
• Support basic marketing tasks, including basic graphic design (Canva) and video editing (CapCut).
• Editing with Photoshop and Adobe Illustrator is an advantage

Personal Support

• Provide personal administrative support to the Director when required (e.g. scheduling, coordination, errands), within reasonable and professional boundaries

Logistics, External Liaison & Professional Judgment

• Liase with vendors and external parties when required
• Handle confidential matters with discretion
• Drive the Director and run work-related errands when required
• Medical and Hospitalisation Leave
• Medical Insurance
• Performance Bonus
• SOCSO
• EIS
• EPF
• Flexible Working Hours
• 5 Working Days
• Work from Home
• Staff Discount
• Allowance Provided

Skills

Organizational Skills

Attention Mechanisms

Microsoft Excel

Microsoft Word

Good Driving Record

Independent Thinking

Effective Communication

Company Benefits

Medical

Medical & Insurance Benefit

Growth and learning

Be a part of a community who supports each other to learn and grow everyday to be the best version of yourselves.

Cafe working environmnent

Co-working space? At Maria's, choose to work in any of our outlets for a change in environment!

Maria's Steakcafe is a western restaurant that specializes in serving tantalizing beef steaks. Our first outlet in Ipoh has been around for 22 years. Currently, we have a total of 4 outlets; 1 in Ipoh and 3 in Klang Valley. When you walk in, we strive to put a smile on our customers face by exceeding expectations in the quality of our food and in our heart-warming yet professional service. Hence, nothing fancy, all...