Personal Assistant

Adios Advertising & Design Agency; Malacca City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic advertising agency is seeking a highly organized Personal Assistant to provide comprehensive administrative support. The ideal candidate will manage schedules, handle correspondence, and liaise with teams. Applicants should have at least 2 years of relevant experience, strong communication skills, and be proficient in Microsoft Office. This offers a competitive salary and an opportunity for career advancement in a supportive working environment.

Benefits

Competitive salary based on experience

Supportive and professional working environment

Opportunity to work closely with senior management

Long-term career opportunity for the right candidate

Qualifications

• Minimum 2 years of proven experience as a Personal Assistant or Executive Assistant.
• Excellent communication skills (written and spoken).
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Provide full administrative and personal support to the Director/Manager.
• Manage schedules, appointments, meetings, and travel arrangements.
• Handle correspondence, emails, phone calls, and document preparation.

Skills

Organizational skills

Time-management skills

Multitasking skills

Communication skills

Proficiency in Microsoft Office

Problem-solving abilities

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

We are seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support. The ideal candidate is proactive, discreet, detail-oriented, and able to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Provide full administrative and personal support to the Director/Manager
• Manage schedules, appointments, meetings, and travel arrangements
• Handle correspondence, emails, phone calls, and document preparation
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items
• Manage confidential information with a high level of discretion
• Assist with personal errands and ad-hoc tasks when required
• Liaise with internal teams and external stakeholders
• Ensure smooth daily operations and effective time management.

Requirements

• Minimum 2 years of proven experience as a Personal Assistant or Executive Assistant
• Strong organizational, time-management, and multitasking skills
• Excellent communication skills (written and spoken)
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Have own transport to travel to government/agency to liaise with respective party.
• Able to travel & work independently and anticipate needs
• High level of professionalism, discretion, and confidentiality
• Detail-oriented with strong problem-solving abilities
• Flexible, reliable, and willing to handle ad-hoc duties

Preferred Qualifications

• Experience supporting senior management or business owners
• Ability to work outside normal office hours when required
• Immediate or short notice availability is an advantage

What We Offer

• Competitive salary based on experience
• Supportive and professional working environment
• Opportunity to work closely with senior management
• Long-term career opportunity for the right candidate