Personal Assistant

AIM COFFEE (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic company in the beverage industry in Kuala Lumpur seeks a Personal Assistant to provide high-level administrative support to the director. Responsibilities include managing schedules, coordinating communications, and handling confidential tasks. The ideal candidate has a diploma or bachelor's degree in Business Administration and proven experience as an admin assistant. Benefits include leave entitlements, bonuses, and training opportunities.

Benefits

Leave Entitlements

Bonus and Increments

Training and Developments

Qualifications

• Proven experience as an admin assistant, PA or similar role.
• Ability to work independently with minimal supervision.
• High level of professionalism and discretion.

Responsibilities

• Manage the calendar, appointments, and travel itineraries.
• Organize meetings, prepare agendas, and record minutes.
• Screen and prioritize emails, calls, and requests.

Skills

Time management

Multitasking

Confidentiality

MS Office Suite

Education

Diploma or Bachelor’s degree in Business Administration or related field

Job description

Requirements & Qualifications

• Diploma, Bachelor’s degree in Business Administration or related field.
• Proven experience as an admin assistant, PA or similar role.
• Ability to work independently with minimal supervision.
• Excellent time management and multitasking ability.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in MS office suite (Word, Excel, PowerPoint, Outlook).

Job Summary

The Personal Assistant provides high-level administrative, organizational, and personal support to ensure the director’s daily activities run smoothly. This role involves managing schedules, coordinating communications, handling personal tasks, and maintaining confidentiality while delivering exceptional attention to detail.

Key Responsibilities

• Manage the calendar, appointments, and travel itineraries
• Organize meetings, prepare agendas, record minutes, and follow-up on action items
• Support day-to-day administrative and personal tasks
• Maintain confidential files, records, and office systems
• Liaise with internal teams and external partners
• Screen and prioritize emails, calls, and requests, ensuring timely responses
• Follow-up with department heads on deliverables and status updates
• Prepare briefing materials for meetings, presentations, and business trips
• Coordinate company events, executive meetings, and staff engagements
• Arrange logistics for conferences, training programs, and external visits

Benefits

• Leave Entitlements
• Bonus and Increments
• Training and Developments