Personal Assistant

Joey Yap Research International; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading research organization in Kuala Lumpur is seeking a highly organized and discreet Personal Assistant to support the Director. This role includes managing calendars and travel arrangements, coordinating meetings, preparing reports, and assisting with personal errands. The ideal candidate possesses excellent communication skills, adaptability, and experience as a PA. Familiarity with Microsoft Office and willingness to work weekends is essential. This position offers an opportunity to be directly involved in a diverse range of tasks.

Qualifications

• Experience working as a Personal Assistant is preferable.
• Experience in travel, event, or hospitality is a plus.
• Basic skill of graphic design and video editing is an advantage.
• Excellent verbal and written communication skills in English; proficiency in Mandarin an added advantage.
• Willingness to travel and work during weekends as needed.

Responsibilities

• Manage the Director’s calendar, appointments, and travel arrangements.
• Coordinate meetings, events, and communications with stakeholders.
• Prepare reports, presentations, and correspondence as required.
• Assist the Director in managing and executing assigned projects.
• Manage expenses, reimbursements, and bookkeeping tasks.
• Assist with personal errands and household matters efficiently.

Skills

Organizational skills

Confidentiality

Adaptability

Microsoft Office proficiency

Multitasking

Time-management

Communication skills

Initiative

Education

Diploma/Degree in any field

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

We are seeking a highly organized and discreet Personal Assistant to provide comprehensive support to the Director, managing both professional responsibilities and personal/family matters. The ideal candidate is proactive, adaptable, and able to maintain confidentiality while ensuring smooth daily operations for the Director.

Key Responsibilities

• Manage the Director’s calendar, appointments, and travel arrangements.
• Coordinate meetings, events, and communications with internal and external stakeholders.
• Prepare reports, presentations, and correspondence as required.
• Assist the Director in managing and executing assigned projects.
• Assist in prioritizing tasks and managing deadlines to optimize the Director’s productivity.
• Manage expenses, reimbursements, and basic bookkeeping tasks.
• Assist with personal errands and household matters efficiently.
• Maintain confidentiality of sensitive information.
• Assist in special projects and ad hoc tasks as assigned.

Qualifications

• Diploma/Degree in any field.
• Experience working as a PA is preferable.
• Experience in travel, event, or hospitality is a plus.
• Demonstrated skill with Microsoft Office applications (Excel, PowerPoint, Word, etc.).
• Basic skill of graphic design and video editing is an advantage.
• Excellent verbal and written communication skills in English; proficiency in Mandarin an added advantage.
• Possess good multitasking and time-management skills, excellent self-discipline.
• Strong sense of initiative, responsibility, and positive attitude.
• Willingness to travel and work during weekends as needed.