Personal Assistant

SwiftWave Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic tech company in Kuala Lumpur is seeking an Executive Assistant to manage executive calendars, coordinate travel arrangements, and provide administrative support. Candidates should possess a Bachelor's degree and be proficient in both English and Mandarin. This role offers opportunities for fresh graduates and includes benefits like annual leave and medical leave.

Benefits

Annual Leave

EPF

Medical Leave

SOCSO

Qualifications

• Fresh graduates encouraged to apply.
• Experience with calendar management and travel arrangements preferred.
• Ability to maintain confidentiality with sensitive information.

Responsibilities

• Manage executive calendars and schedule appointments.
• Serve as primary contact for stakeholders.
• Prepare documents, reports, and presentations.
• Coordinate travel arrangements adhering to policies.
• Provide comprehensive administrative support.

Skills

Proficiency in English

Proficiency in Mandarin

Strong administrative skills

Problem-solving skills

Discretion in handling information

Education

Bachelor's degree in any field

Job description

Job Responsibilities

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
• Serve as the primary point of contact for internal and external stakeholders, handling correspondence, phone calls, and inquiries with professionalism and discretion.
• Prepare and organize documents, reports, and presentations, ensuring accuracy, clarity, and timely delivery.
• Coordinate travel arrangements, including flights, accommodations, and transportation, while adhering to company policies and budget guidelines.
• Provide comprehensive administrative support to executives, including managing expenses, processing invoices, and maintaining confidential files.
• Organize and coordinate company events, meetings, and conferences, ensuring seamless execution and a positive experience for all participants.
• Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality at all times.
• Proactively identify and resolve administrative issues, demonstrating strong problem-solving skills and resourcefulness.

Job Requirements

• Bachelor\'s degree in any field; fresh graduates are encouraged to apply.
• Proficiency in both English and Mandarin, with excellent verbal and written communication skills.
• Strong administrative and office management skills, including experience with calendar management and travel arrangements.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent problem-solving skills and the ability to work independently with minimal supervision.
• Prior experience in executive assistance or a similar role is a plus but not required; training will be provided.

Job Benefits

• Annual Leave
• EPF
• Medical Leave
• SOCSO