Personal Assistant

Great Pyramid; Johor; On-site; MYR 36,000 - 54,000; Full time

Job summary

A leading company in Malaysia is looking for a highly organised Personal Assistant to support senior management. The role involves managing schedules, preparing documents, and handling communications. Ideal candidates should have at least 2 years of experience, a diploma or degree in a related field, and proficiency in Microsoft Office. Excellent communication skills in English are essential, with additional languages being an advantage. If you are proactive and detail-oriented, this position may be for you.

Qualifications

• Minimum 2 years of experience as a Personal Assistant or Executive Assistant.
• Excellent verbal and written communication skills in English.
• Able to multitask and meet deadlines independently.

Responsibilities

• Provide day-to-day administrative support to the Director / Senior Manager.
• Manage calendars, appointments, and travel arrangements.
• Handle confidential and sensitive information with discretion.

Skills

Organisational skills

Time-management

Communication skills

Education

Diploma or Bachelor's Degree in Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and secretarial support to senior management. The ideal candidate will be detail-oriented, able to handle confidential matters professionally, and capable of managing multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative and personal support to the Director / Senior Manager
• Manage calendars, appointments, meetings, and travel arrangements
• Prepare correspondence, reports, presentations, and meeting minutes
• Handle phone calls, emails, and internal/external communications professionally
• Maintain proper filing systems (physical and digital)
• Coordinate meetings, including logistics, agendas, and follow-ups
• Assist with document preparation, data entry, and record management
• Handle confidential and sensitive information with discretion
• Liaise with internal departments and external stakeholders
• Support ad-hoc tasks and projects as assigned

Requirements & Qualifications

• Diploma or Bachelors Degree in Business Administration, Secretarial Studies, or related field
• Minimum 2 years of experience as a Personal Assistant or Executive Assistant
• Strong organisational and time-management skills
• Excellent verbal and written communication skills in English (Bahasa Malaysia and Mandarin are an added advantage)
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Able to multitask, prioritise work, and meet deadlines independently
• High level of professionalism, integrity, and confidentialityPleasant personality with strong interpersonal skills

Preferred Skills (Added Advantage)

• Experience supporting senior management or directors
• Basic knowledge of accounting, HR, or office operations
• Familiarity with online meeting platforms and digital tools