Personal/Admin Assistant

Herb&Fashion; Johor Bahru; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading natural health company in Johor Bahru is seeking an experienced Admin Assistant/Personal Assistant to support the leadership team. The role involves managing calendars, preparing meeting agendas, making travel arrangements, and providing general administrative support. The ideal candidate will have at least 1 year of experience, excellent organizational skills, strong communication abilities, and MUST be fluent in Mandarin for customer interaction. Join our supportive team and contribute to a thriving work environment.

Benefits

Competitive salary

Comprehensive benefits package

Health and wellbeing initiatives

Opportunities for career development

Qualifications

• Minimum 1 year of experience as an Administrative Assistant or Personal Assistant.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite.
• Ability to work independently and proactiveness in tasks.
• Experience with confidentiality and attention to detail.
• Must be fluent in Mandarin.

Responsibilities

• Manage daily calendar and schedule meetings for leadership.
• Prepare meeting agendas and distribute minutes.
• Handle travel arrangements including booking flights.
• Provide general administrative support like data entry.
• Act as first point of contact for leadership team.
• Assist with special projects as needed.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Proficient in Microsoft Office

Attention to detail

Mandarin language proficiency

Job description

We are currently seeking an experienced Admin Assistant/Personal Assistant to join our team at Herb & Fashion Sdn Bhd in Johor Bahru, Johor. This is a full‑time position, where you will provide dedicated administrative and personal support to our senior leadership team.

What you’ll be doing

• Manage the daily calendar, schedule meetings and appointments for the leadership team
• Prepare meeting agendas, take minutes and distribute follow‑up actions and notes
• Handle all travel arrangements, including booking flights, accommodation and transportation
• Provide general administrative support, such as data entry, filing, and document preparation
• Act as the first point of contact for the leadership team, managing incoming communications and queries
• Assist with special projects and other ad‑hoc tasks as required

What we’re looking for

• At least 1 year of experience as an Administrative Assistant or Personal Assistant. Fresh grad welcome apply.
• Excellent organizational and time management skills, with the ability to multi‑task and prioritise effectively
• Strong communication and interpersonal skills, with a professional and discreet manner
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Ability to work independently and as part of a team, with a proactive and solutions‑oriented approach
• Exceptional attention to detail and the ability to maintain confidentiality
• Mandarin language is a MUST for this position. "We are looking for Mandarin‑speaking candidates who will be serving Mandarin‑speaking customers."

What we offer

At Herb & Fashion Sdn Bhd, we provide a supportive and collaborative work environment, with opportunities for career development and growth. We offer a competitive salary, comprehensive benefits package and a range of health and wellbeing initiatives to support our employees.

About us

Herb & Fashion Sdn Bhd is a leading provider of high‑quality natural health products and sustainable fashion items. With a strong focus on innovation, sustainability and customer satisfaction, we are dedicated to helping our customers live healthier and more fulfilling lives. Join us as we continue to grow and make a positive impact on our community.

If this role sounds like the perfect fit for you, apply now and let’s start the conversation.

Be careful – Don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.