Payroll Manager, Human Resource

CMA CGM; Kuala Lumpur; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading logistics firm in Kuala Lumpur is seeking a Payroll Manager to oversee payroll processing and ensure compliance with Malaysian regulations. The role entails managing end-to-end payroll operations, supporting compensation and benefits administration, and ensuring data accuracy. Candidates should possess a degree in HR or finance, at least 5 years of payroll management experience, and strong analytical skills. The position offers the chance to implement payroll process improvements and engage with various stakeholders.

Qualifications

• Minimum 5 years of hands-on payroll experience in a managerial or senior role.
• Strong knowledge of Malaysian payroll legislation and statutory requirements.
• Ability to manage deadlines and multiple payroll cycles effectively.

Responsibilities

• Manage end-to-end monthly and ad-hoc payroll processing.
• Ensure compliance with Employment Act, tax regulations, EPF, SOCSO, EIS.
• Serve as the main point of contact for payroll-related queries.

Skills

Payroll process improvement

Analytical skills

Stakeholder management

Attention to detail

Communication skills

Education

Degree in Human Resources, Accounting, Finance, Business

Tools

HR2000

Job description

The Payroll Manager is responsible for the accurate, timely, and compliant processing of payroll for all employees in Malaysia.
The position also supports selected Compensation & Benefits (C&B) administration activities that are directly linked to payroll execution, data accuracy, and statutory reporting

Key Responsibilities

Payroll Operations

• Manage end-to-end monthly and ad-hoc payroll processing, including off-cycle and adjustment runs.
• Process salary changes, bonuses, incentives, allowances, and employee master data updates.
• Ensure accurate calculation of cessation payments, statutory contributions, and final settlements.
• Maintain high accuracy standards across all payroll outputs and employee records.

Payroll Systems & Process Improvement (HR2000)

• Act as the payroll system owner for HR2000, ensuring data accuracy, system integrity, and compliance.
• Identify and implement payroll process improvements, automation opportunities, and control enhancements.
• Partner with Finance, IT, and system vendors to resolve payroll system issues and improve integrations.
• Maintain payroll SOPs, documentation, and audit trails.

Compensation & Benefits (Payroll‑Linked Scope)

• Support the administration and execution of payroll‑related compensation and benefits components, including recurring and one‑off payments.
• Support annual salary review, bonus, and incentive payout exercises from a payroll execution and validation perspective.
• Ensure payroll‑related C&B items are accurately reflected in the system and compliant with statutory and tax requirements.
• Prepare payroll and compensation cost reports to support HR and Finance reviews.

Compliance, Reporting & Controls

• Ensure compliance with Employment Act, tax regulations, EPF, SOCSO, EIS, and other statutory requirements.
• Prepare and submit statutory reports and year‑end payroll filings accurately and on time.
• Reconcile payroll and related costs with Finance and support internal and external audits.
• Ensure payroll costs are correctly allocated to cost centres and entities.

Stakeholder & Employee Support

• Serve as the main point of contact for payroll-related queries from employees and stakeholders.
• Work closely with HR, Finance, and regional teams to ensure payroll alignment with business needs.

Qualifications

• Degree in Human Resources, Accounting, Finance, Business, or related fields.
• Minimum 5 years of hands‑on payroll experience in a managerial or senior role.
• Strong knowledge of Malaysian payroll legislation and statutory requirements.
• Practical experience using HR2000 or similar payroll systems.
• Proven experience in payroll process improvement or system optimization initiatives.
• Strong analytical and numerical skills with high attention to detail.
• Solid understanding of payroll controls, audits, and compliance.
• Ability to manage deadlines and multiple payroll cycles effectively.
• Strong communication and stakeholder management skills.
• High level of discretion and confidentiality.