Payroll cum Admin Assistant/Human Resource Executive

Industrial Quality Management; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Malaysia is seeking a Payroll cum Admin Assistant to process monthly payroll, maintain employee records, and support HR tasks. The ideal candidate should have relevant experience or be a fresh graduate with a willingness to learn. Strong numerical accuracy and attention to detail are essential for success in this role. If you're ready to build your skills in a dynamic environment, we encourage you to apply.

Qualifications

• 1–2 years of relevant experience, preferably in a manufacturing environment.
• Familiarity with payroll software is a plus.
• Able to adapt quickly, work under pressure, and eager to learn.

Responsibilities

• Assist in processing monthly payroll and commissions.
• Maintain and update employee payroll records.
• Support HR in generating payroll reports and audits.

Skills

Strong numerical accuracy

Attention to detail

Time management

Interpersonal skills

Communication skills

Problem-solving skills

Education

Diploma or Degree in Finance, Business Management, HR, or related fields

Bachelor’s degree in Human Resource Management, Business Administration, or a related field

Tools

QuickPay (HR2000) or similar payroll software

Microsoft Office (Word, Excel, PowerPoint)

Job description

Payroll cum Admin Assistant

Company Overview At Industrial Quality Management Sdn Bhd, we are a trusted manufacturer of high‑quality plastic and metal parts, serving predominantly the automotive industry. With our headquarters based in Shah Alam and branches in Bukit Beruntung, Tanjung Malim, and Gurun, we are proud to support Malaysia’s industrial sector with precision and reliability.

Key Responsibilities

• Assist in processing monthly payroll and commissions.

• Verify and ensure accuracy of attendance, overtime, and leave records.

• Prepare and submit statutory contributions (EPF, SOCSO, EIS, PCB) on time.

• Maintain and update employee payroll records, including changes in salary or deductions.

• Handle staff payroll‑related inquiries with professionalism and confidentiality.

• Support HR in generating payroll reports, summaries, and audits.

• Assist with other admin and HR‑related tasks as required.

Qualifications

• Diploma or Degree in Finance, Business Management, HR, or related fields.

• 1–2 years of relevant experience, preferably in a manufacturing environment.

• Familiarity with QuickPay (HR2000) or similar payroll software is a plus.

• Strong numerical accuracy, attention to detail, and time management skills.

• Able to adapt quickly, work under pressure, and eager to learn and grow.

• Open to fresh graduates with a strong willingness to learn.

Human Resource Executive

Key Responsibilities

• Recruitment & Staffing: Plan, coordinate, and execute recruitment activities for HQ and branch positions.

• HR Administration: Maintain and update employee records, prepare HR‑related letters, and ensure accurate documentation for audits and compliance.

• Payroll & Benefits Administration: Liaise with payroll to ensure accurate salary processing, statutory deductions, claims, allowances, and overtime; administer employee benefits.

• Employee Relations: Act as the first point of contact for employee queries, grievances, and conflict resolution.

• Performance Management: Coordinate performance appraisal process, track probationary reviews, and support managers in setting KPIs and improvement plans.

• Training & Development: Identify training needs, organise in‑house and external training programs, and maintain training records in line with HRDF and company requirements.

• Compliance & Policy Management: Ensure HR policies are up to date and aligned with Malaysian Labour Law, Employment Act, and company regulations.

• HR Reporting & Analysis: Prepare and present regular HR reports on recruitment status, turnover, absenteeism, and other HR metrics to management.

• Cross‑Branch Support: Coordinate with HR representatives at other branches to ensure consistent application of HR policies and practices across the company.

Qualifications

• Minimum 3 years of HR experience, preferably in a manufacturing or corporate environment.

• Strong knowledge of Malaysian employment laws, HR best practices, and statutory requirements.

• Excellent interpersonal, communication, and problem‑solving skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and HRIS systems.

• Ability to handle confidential information with discretion and professionalism.

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.

• Open to fresh graduates with a strong willingness to learn.

💼 Take the next step in your career with us. If you’re ready to build your skills in a stable and fast‑moving manufacturing environment, we’d love to hear from you!

👉 Apply Now

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