PA - Projects

Michael Page; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A globally recognized luxury automotive brand is seeking a professional to coordinate meetings, events, and internal communications. The role focuses on onboarding, team culture initiatives, and providing executive support. Ideal candidates should be highly organized, proactive, and skilled in communication. Benefits include medical coverage and the opportunity to work in a large organization with cross-functional teams. This position is located in Selangor, Puchong, Malaysia.

Benefits

Medical benefits

Opportunity to work in a large organization

Cross-functional team collaboration

Responsibilities

• Schedule and coordinate leadership meetings and interviews.
• Plan and manage events for effective participation.
• Manage communication updates and SharePoint content.
• Handle onboarding of new joiners and monitor training.
• Oversee financial and operational tools.
• Facilitate feedback sessions to promote team culture.
• Provide personal assistant support to team managers.

Skills

Highly Organized and Detail-Oriented

Strong Communicator and Collaborator

People-Focused and Supportive

Proactive and Adaptable

Executive Assistance Experience

Job description

Responsibilities

• Organize Meetings and Interviews: Schedule and coordinate leadership meetings, interviews, and team sessions across different hubs and teams.
• Event Management: Plan and manage monthly, yearly, and ad-hoc events, ensuring smooth execution and effective participation.
• Internal Communication and Information Management: Act as a representative in communication topics, managing updates, SharePoint content, and collaborating with the headquarters communication team.
• Onboarding and Training Coordination: Handle the registration and onboarding of new joiners and monitor employee training records to ensure compliance and completion.
• Operational Tool and Process Management: Oversee financial and operational tools, including time trackers, release processes, and other internal management systems.
• Feedback and Culture Initiatives: Organize and facilitate feedback sessions and initiatives to promote a positive, open team culture.
• Executive Support: Provide personal assistant support to multiple team managers, assisting with various coordination, presentation preparation, and administrative tasks.

Opportunity to be involved in exciting projects. Flexible working environment.

Desired Qualities

• Highly Organized and Detail-Oriented: Able to efficiently manage meetings, events, interviews, and operational processes with accuracy and consistency.
• Strong Communicator and Collaborator: Comfortable working with leadership teams, regional hubs, and HQ communications, managing internal updates and team interactions smoothly.
• People-Focused and Supportive: Skilled in handling onboarding, training coordination, and organizing team culture and feedback initiatives.
• Proactive and Adaptable: Capable of managing multiple priorities in a dynamic environment, anticipating team needs, and responding quickly to changes.
• Executive Assistance Experience: Experienced in providing personal assistant-style support to managers, including preparing presentations and handling administrative tasks.

It’s a globally renowned luxury automotive brand known for producing premium vehicles, cutting‑edge technology, and pioneering innovations in safety, performance, and design. With a strong heritage in motorsport and automotive excellence, it operates worldwide, delivering high‑end passenger cars, electric vehicles, and mobility solutions.

Benefits

• Contract: 1 year
• Medical benefits
• Opportunity to work in a large organization and with cross‑functional teams