PA CUM ADMIN EXECUTIVE

CPI Land Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A private company in Kuala Lumpur is seeking a Personal Assistant to manage personal schedules, oversee household tasks, and handle confidential matters. The ideal candidate should have 2-3 years of experience as a PA or in admin support, and be fluent in Mandarin, English, and Malay. This role offers flexible hours and requires proficiency in Microsoft Office along with discretion and professionalism in handling sensitive information.

Qualifications

• At least 2-3 years’ working experience as a PA, EA, Secretary or Admin support.
• Flexible working hours; may require weekends or after office hours.
• Experience in petty cash handling preferred.

Responsibilities

• Maintain and update personal matters including schedules and appointments.
• Handle travel arrangements for business and personal trips.
• Oversee personal finances and household-related tasks.

Skills

Fluent in Mandarin

Excellent organisational skills

Multitasking skills

Confidentiality and discretion

Proficient in Microsoft Office

Education

Diploma or Degree in any discipline

Job description

Maintain and update personal matters such as boss’s personal schedule, including family appointments, school matters, medical check‑ups, social engagements, and passport renewal.

Assist with children’s school activities, parent‑teacher meetings, tuition schedule and fees and extracurricular arrangements.

Manage car matters such as road tax renewal, insurance, servicing schedule, repair and other errands.

Arrange personal event (family dinners, birthdays, reservation at restaurant and etc.).

Oversee the personal finances in basic form (bill payment, bank errands, claim/petty cash and reimbursements).

Handle and assist with household‑related matters such as utilities, maintenance, renovation follow‑ups, dealing with contractors, personal shopping (online and in‑store), gifts, festive preparations, and special occasions.

Organize family trip such as hotel booking, and flight arrangement (including visa application), itinerary planning and on‑ground logistics.

Schedule internal and external meeting when required.

Liaise with team members, vendors, and partners on non‑confidential matters.

Handle travel arrangement for business trips.

Prepare letters, reports, presentations, and documents as and when required.

Handle and screen incoming calls, filter emails, WhatsApp messages, and prioritise matters for the boss.

Maintain records, files, and confidential information securely.

Maintain strict confidentiality on all personal and business matters.

Build good rapport with key individuals: school teachers, doctors, family friends, service providers, and etc.

Act as the first point of contact for personal matters to reduce unnecessary disturbance to the boss.

Ensure all confidential information is handled with discretion and integrity.

Perform any other ad‑hoc tasks as assigned by the supervisor.

Administrative Associate – Sixth Form, Careers & University Support

Sepang, Selangor, MY

Qualifications

Minimum Diploma or Degree in any discipline.

At least 2-3 years’ working experience as a PA, EA, Secretary or Admin support.

Fluent in Mandarin (speaking and writing), English and Malay.

Excellent organisational, multitasking skills and time‑management skills.

High level of discretion and confidentiality and ability to manage sensitive matters with tact, discretion, and professionalism.

Flexible working hours (sometimes weekends or after office hours depending on personal matters).

Proficient in Microsoft Office and administrative tools.

Experience in petty cash handling preferred.

Possess own transport and to travel for errands.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years’ experience do you have as an Administration Executive?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• How would you rate your Mandarin language skills?
• Do you possess or have access to your own transportation?