Operations Admin Executive

KASA HARDWARES SDN. BHD.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing hardware and construction supply company in Malaysia is seeking a detail-oriented Operations & Admin Executive to support their operations and administration. The ideal candidate will have a minimum of 5 years of experience in similar roles, demonstrating strong organizational skills and basic proficiency in Excel or Google Sheets. Responsibilities include processing sales and delivery orders, maintaining documentation, and basic accounting support. This full-time position offers a salary of RM4,000 plus allowances.

Benefits

Allowance

Performance bonuses based on reliability

Qualifications

• Minimum 5 years of experience in a similar operations/admin role.
• Highly organized and disciplined with strong attention to detail.
• Comfortable handling paperwork and basic numerical records.

Responsibilities

• Process sales orders, delivery orders, and invoices.
• Record daily sales and expenses accurately.
• Update daily and weekly reports, ensuring all documents are complete.

Skills

Detail-oriented

Organizational skills

Basic proficiency in Excel / Google Sheets

Reliability

Team player

Tools

ERP system

Job description

KASA HARDWARES SDN. BHD. is a growing hardware and construction supply company providing reliable materials and solutions to contractors, tradespeople, and project-based customers across Malaysia. We focus on efficiency, practicality, and long-term partnerships.

About the role
We are searching for a detail-oriented and organized Operations & Admin Executive to join our dynamic team at KASA HARDWARES SDN. BHD. in Puncak Alam, Selangor. As a full-time employee, you will play a crucial role in supporting our operations and administrative functions, ensuring the smooth running of our business.

Monthly Salary: RM4,000 + allowance

Increment / Bonus: Based on reliability and performance (after 6–12 months)

What This Role Is NOT

• ❌ Not responsible for financial strategy or planning
• ❌ Not the final approver for accounts

This role supports the finance function but does not replace it.

Key Responsibilities

1. Daily Operations & Administration

• Process sales orders, delivery orders, and invoices
• Coordinate with warehouse teams on picking and delivery schedules
• Maintain basic documentation (POs, DOs, invoices)
• Handle supplier and internal administrative coordination

2. Accounting Support (Basic)

• Record daily sales and expenses
• Track payments received and outstanding balances
• Prepare documents for outsourced finance controller
• Assist with stock records and stock adjustments

3. Reporting & Control

• Update simple daily and weekly reports, including cash in / cash out
• Ensure all documents are complete, accurate, and properly filed

What we're looking for

• Minimum 5 years of experience in a similar operations/admin role
• Highly organised, disciplined, and detail-oriented
• Comfortable handling paperwork and basic numerical records
• Able to follow SOPs consistently
• Stable, reliable, and a strong team player
• Basic proficiency in Excel / Google Sheets
• ERP system exposure is an advantage

Key Performance Indicators (KPIs)

• Orders processed accurately with minimal errors
• Timely and complete documentation
• Accurate basic sales, payment, and stock records
• Zero missed or unrecorded invoices
• Clean and timely handover to finance controller

Working Hours

• Monday – Friday: 9:00am – 6:00pm
• Saturday: 9:00am – 1:00pm (Half day)
• Sunday / Public Holidays: Off

Flexibility may be required during deliveries and peak periods.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following accounting tasks are you familiar with?
• Do you have previous invoicing experience?
• How many years' experience do you have as an Enterprise Resource Planning Executive?