Operations & Admin Assistant

Vineyard F&B Sdn Bhd; Subang Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A food and beverage company in Subang Jaya is seeking an Operations & Admin Assistant to support financial and operational tasks. The role includes managing inventory, liaising with accounting providers, and ensuring timely documentation for payments. Candidates should have at least a diploma in Accounting and possess strong skills in Microsoft Excel. Fresh graduates eager to learn are welcome to apply. This full-time position may require some local travel, with costs reimbursed.

Qualifications

• Minimum Diploma in Accounting, LCCI or CAT.
• Fresh graduates seeking experience & willing to be hands-on are encouraged to apply.
• Good working knowledge of Microsoft Excel and Word.
• Strong communication and interpersonal skills for liaising with internal teams and external parties.

Responsibilities

• Conduct regular stock counts and ensure accurate inventory records.
• Work closely with accounting service providers for timely documentation.
• Reconcile bank deposits with statements and prepare financial reports.

Skills

Microsoft Excel

Communication skills

Attention to detail

Interpersonal skills

Education

Diploma in Accounting, LCCI or CAT

Job description

We are seeking an Operations & Admin Assistant to support the financial and operational aspects of our businesses. This full-time role will liaise and coordinate between retail operations, head office, warehouse, and our accounting service providers.

Main Responsibilities

Inventory & Backend Operations

• Conduct regular stock counts and ensure accurate inventory records.
• Place orders with the warehouse and monitor stock replenishment.
• Handle overseas import and export processes, including documentation, shipment tracking, and coordination with the relevant agencies.
• Prepare weekly stock reports, including stock value and average stock longevity (how long stock can last based on sales movement).

Accounting & Coordination

• Work closely with the accounting service providers to ensure all documents are submitted on a timely basis for processing, including daily sales reports, supplier invoices, and monthly payroll reports.
• Ensure supplier invoices are valid, prepare payment vouchers, and process payments to suppliers.
• Reconcile bank deposits and receipts from credit card and e-wallet payments with bank statements.
• Prepare simple financial analysis such as sales and margin reports by product, cost analysis, etc.
• Assist with queries and resolve issues, including licence applications and interactions with statutory bodies.

Requirements

• Minimum Diploma in Accounting, LCCI or CAT.
• Fresh graduates seeking experience & willing to be hands‑on are encouraged to apply.
• Preference given to suitable candidates who can start immediately.
• Good working knowledge of Microsoft Excel and Word.
• Attention to detail, proactive attitude, and willingness to learn.
• Strong communication and interpersonal skills for liaising with internal teams and external parties.
• Some local travel may be required (travel costs will be reimbursed).