Officer Office Management

Sunway Retail; Subang Jaya; On-site; MYR 150,000 - 200,000; Full time

Job summary

A retail company in Subang Jaya is looking for an office administrator to manage logistics and operational support. Responsibilities include conducting stock audits, managing utility bills, and supporting office renewals. Ideal candidates will have 2-3 years of experience in office administration, possess strong organizational and communication skills, and be proficient in MS Office. A motorcycle license is preferred. This position promotes a collaborative work environment, ensuring smooth daily operations and effective communication with authorities.

Qualifications

• Minimum 2–3 years of experience in office administration, logistics, or a related role.
• A valid motorcycle license and access to a motorbike are an advantage.
• Strong organizational skills, with the ability to manage multiple tasks.

Responsibilities

• Conduct regular stock audits and maintain inventory levels.
• Manage utility bills for staff accommodations.
• Prepare courier documents and manage services.

Skills

Organizational skills

Communication skills

MS Office proficiency

Job description

Responsibilities

• Conduct regular stock audits and place orders as needed to maintain inventory levels.


• Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.


• Courier/Postage Management - Prepare courier documents and postage forms accurately.


• Manage off-mail and courier services, including preparation of postage documents and correspondence with Pos Malaysia.


• Office Renewal Support - Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.


• Liaison with relevant authorities for licensing matters.


• Office Facility Support - Provide hands-on support for daily office operations, facilities upkeep, safety checks, and meeting room readiness.


• Maintain records for inventory, assets, maintenance logs, facility expenses, and related documentation.

Job Requirements

• Minimum 2–3 years of experience in office administration, logistics, or a related role.


• A valid motorcycle license and access to a motorbike are an advantage, as the role includes liaising with relevant authorities for submission.


• Hands-on experience in dispatch and office operations is highly advantageous.


• Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred.


• Strong organizational skills, with the ability to manage multiple tasks and meet deadlines.


• Good communication skills, both written and verbal, with the ability to liaise effectively with internal staff and external authorities.


• Proficient in basic MS Office applications (Word, Excel, PowerPoint, Outlook).


• Attention to detail with a proactive approach to problem-solving.

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