Officer - Human Resources & Admin

Sunway Retail; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A retail company in Kuala Lumpur is seeking a Receptionist to manage visitor inquiries and office security. The role involves handling deliveries, compiling reports, and preparing payroll. Candidates should have a diploma or degree in Human Resource or Business Administration, be detail-oriented, and possess a positive attitude. Fresh graduates are encouraged to apply. Join a dynamic team and contribute positively to our workplace environment.

Qualifications

• Must be detail-oriented and able to meet deadlines.
• Possess a positive attitude and a courteous demeanor.
• Fresh graduates with a relevant background are welcome to apply.

Responsibilities

• Route telephone calls and greet visitors professionally.
• Monitor office security by controlling visitor access.
• Handle delivery and distribution of parcels.
• Prepare monthly payroll for temp and casual workers.
• Compile monthly departmental cost reports.

Skills

Detail-oriented

Positive attitude

Courteous demeanor

Education

Diploma / degree in Human Resource or Business Administration

Job description

i) Routes and screens telephone call, greets visitors, responds to inquiries from the public, and provides information about the organization in a professional manner.

ii) Takes messages and informs staff of visitors’ arrivals or cancellation of appointments.

iii) Helps ensure security of the office by monitoring the access of visitors.

iv) Handles the receiving of parcels delivered by hand or courier and distributes them to the respective recipients in the Management Office.

v) Handles the collecting of parcels received by clients.

vi) Monitoring and update the call charges.

vii) Ensures the reception area and meeting rooms are well maintained and neat.

viii) Sorting all the incoming faxes and incoming mails and distribute to relevant dept.

ix) Update the telephone directory in PC console system and lotus notes.

x) Carries out e-procurement system, i.e. raise PO and closing PO for office supplies.

xi) Arranges invoices, bills, and purchase orders for utilities, office supplies, and equipment to be submitted for approval.

xii) Ensures utility bills are paid on time and filed accordingly.

xiii) Compiles monthly departmental cost reports for usage of telephones, photocopiers, petrol, courier services, and postal services.

xiv) Controls and keeps record of the lending of equipment to staff (e.g., laptops, cables, projectors etc.).

xv) Arranges for the sending out of mails and parcels via post and courier

xvi) Prepare monthly Payroll i.e. temp and casual workers in an accurate and timely manner.

xvii) Organized employee engagement events.

Requirements

i) Diploma / degree in Human Resource / Business Administration or relevant field

ii) Must be details-oriented and able to meet deadline

iii) Possesses a positive attitude and a courteous, respectful demeanor

iv) Fresh graduates with a relevant background are welcome to apply