Officer Human Resource

UOB Kay Hian; Penang; On-site; MYR 150,000 - 200,000; Full time

Job summary

A financial services company in Malaysia is seeking a proactive HR Officer to support Training & Recruitment functions. The ideal candidate will have 1–2 years of HR experience, strong coordination, and communication skills. Responsibilities include planning training programs, assisting in recruitment processes, and managing HR administration tasks. This position is ideal for someone who is detail-oriented and can work independently in a fast-paced environment.

Qualifications

• 1–2 years of relevant HR experience.
• Familiarity with HRDC processes and training coordination is an added advantage.

Responsibilities

• Plan, coordinate, and execute the annual training programme for staff.
• Assist in developing and updating job descriptions for various positions.
• Engage with recruitment agencies and headhunters when necessary.
• Update and manage E-Claim settings according to company policies.

Skills

Coordination skills

Communication skills

Interpersonal skills

Organisational skills

Multitasking

Education

Diploma/Degree in Human Resource Management

Business Administration

Job description

We are seeking a proactive and dedicated HR Officer to support our Training & Recruitment functions. The ideal candidate should have 1–2 years of HR experience, strong coordination skills, and the ability to work in a fast-paced environment.

Key Responsibilities

1. Training & Development
   • Plan, coordinate, and execute the annual training programme for staff.
   • Identify training needs and propose relevant programmes to support employee development and compliance requirements.
   • Monitor HRDC fund utilisation and maintain accurate training expense records.
   • Apply for HRDC training grants and manage claims submission with full documentation.
   • Organise monthly orientation sessions for new hires.
   • Maintain training records, track participation, and ensure all training documentation is up to date.
2. Recruitment
   • Assist in developing and updating job descriptions for various positions.
   • Initiate recruitment processes upon approval and manage job postings on multiple platforms.
   • Engage with recruitment agencies and headhunters when necessary.
   • Source potential candidates through job portals, LinkedIn, and other channels.
   • Review applications, conduct phone screenings, and shortlist suitable candidates.
   • Coordinate interview schedules, assessments, and communication with candidates.
   • Conduct employment screening for selected candidates.
3. HR Administration & Ad-hoc Tasks
   • Update and manage E-Claim settings according to company policies and staff movements.
   • Prepare Staff Exit Checklists for resignations, transfers, or conversions.
   • Ensure completeness of Employee Clearance Forms and conduct quarterly reviews of resigned staff checklists.
   • Support HR operations and other tasks as assigned from time to time.

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or related field.
• 1–2 years of relevant HR experience.
• Good communication and interpersonal skills.
• Strong organisational skills with attention to detail.
• Ability to multitask and work independently.
• Familiarity with HRDC processes and training coordination is an added advantage.