Officer, Engineering Info & Configuration

Malaysia Aviation Group; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

A prominent aviation company located in Kuala Lumpur is searching for an Officer in Engineering Info & Configuration. This role involves managing and distributing technical publications, ensuring compliance with airworthiness requirements, and overseeing documentation processes. The ideal candidate will have a Diploma or equivalent with at least 3 years of relevant experience, and must demonstrate strong coordination and attention to detail skills. This position supports effective operations within the engineering department.

Qualifications

• Minimum of 3 years of related working experience.
• Ability to coordinate and manage documentation effectively.
• Strong attention to detail for technical publications.

Responsibilities

• Monitor and control all manuals and revisions in library services.
• Ensure accountability for all Airworthiness Data and Source Documents.
• Prepare and dispatch MAB Revisions and Engineering Procedures.

Skills

Document management

Attention to detail

Coordination

Education

Diploma or SPM/ STPM

Job description

Position Title

Officer, Engineering Info & Configuration

Reporting To

Senior Executive, Engineering Info & Configuration

Position Summary

Obtain, control, distribute and update all manufacturers, vendors and general publications timely; to account for their billings and to rectify audit findings/discrepancies. Indent sufficient stock of stationery, office equipment and maintain a record of their servicing; to rectify audit findings/discrepancies and account for all equipment and publications billings.

Key Accountability

1. Monitor, receive, record, distribute, update, and maintain all manuals and revisions, including library services.
2. Ensure proper recording, accountability, control, issue, filing, and submission of all Airworthiness Data, Source Documents, and resultant Engineering/Modification instructions, including submission to Modification Meetings.
3. Record, maintain, monitor, dispatch, and control all engineering instructions as required by the department.
4. Prepare, maintain master copies, file, and dispatch MAB Revisions, Process Specifications, and Engineering Procedures as instructed.
5. Perform any other duties as assigned by the superior from time to time.
6. Technical Publications Section

Technical Publications Section

• Coordinate requests for new/additional publications or missing pages, raise Purchase Requests or correspondence, and monitor receipt.
• Renew publication and manual revision services at least three months before expiry.
• Register, receive, monitor, and verify all contractual, purchased, and requested publications; maintain publisher/manufacturer and title records.
• Check invoices for validity within two weeks before submission.
• Ensure publications are current per revision cycles (at least annually), resolve discrepancies with manufacturers/vendors, and incorporate revisions onboard aircraft and in distribution within three weeks of receipt.
• Maintain availability of master copies, update Location Reports, alpha-numerical records, and filing systems, and ensure controlled access to the Technical Publications library.
• Ensure sufficient stationery stock and maintain records of manuals for other operators handled by MAB.
• Liaise with manufacturers on costs for incorporating MAB Revisions and advise on pages affecting or superseding MAB Revisions.
• Receive, check, date-stamp, update, and distribute master and holder copies within three weeks of receipt.
• Liaise with Duty Manager (MTB/ASU) for replacement Certificates of Approval and place required manuals onboard newly delivered aircraft prior to CAAM inspection.

Modification Section

• Obtain, date-stamp, master, record, upload (AMOS), file, and archive Source Documents from manufacturers/vendors.
• Prepare, compile, and distribute Modification Meeting agendas and documents bi-weekly.
• Circulate non-meeting Source Documents and modification information to relevant fleet managers or engineering executives.

Qualifications and Working Experience

• Diploma or SPM/ STPM (with 3 years of related working experience)

Key Challenges

• Ensure on-time receipt and action of technical data and publications support for operations and production areas.
• Ensure administrative systems and procedures are adhered to for efficient operation within the section.
• Ensure timely updates of Master Distribution Listing of technical data and registration of Airworthiness Data for aircraft/component.