OFFICE PURCHASING AND LOGISTICS ADMINISTRATOR

PNZ International; Malaysia; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading supply chain firm in Malaysia seeks an Office Purchasing and Logistics Administrator responsible for managing procurement cycles, inventory, and logistics. The ideal candidate will have a degree or certification, over 1 year in administrative or purchasing roles, and proficiency in Microsoft Excel. Key responsibilities include sourcing supplies, managing vendors, and coordinating logistics for the office. This role is vital for ensuring smooth operations and efficiency within the supply chain.

Qualifications

• Degree or certification is required.
• Minimum of 1 year of experience in administrative roles or purchasing.
• Experience with the procurement process and vendor management.
• High proficiency in Excel is critical.

Responsibilities

• Manage full procurement cycle for office supplies and services.
• Conduct regular audits for inventory accuracy.
• Coordinate logistics for incoming and outgoing shipments.

Skills

Procurement cycle management

Vendor relations

Inventory management

Microsoft Office Suite proficiency

Education

Degree or certification

Job description

OFFICE PURCHASING AND LOGISTICS ADMINISTRATOR

The Office Purchasing and Logistics Administrator is a pivotal operational role responsible for the end-to-end management of the office's supply chain. This includes sourcing and purchasing all goods and services, managing vendor relationships, controlling inventory, and overseeing all inbound and outbound logistics.

Key Responsibilities

• Procurement and Purchasing: Manage the full procurement cycle for office supplies, equipment, kitchen items, and facility services (from requisition to payment). Source suppliers, solicit quotes, and negotiate terms to ensure best value, quality, and delivery timelines. Prepare, issue, and track purchase orders (POs) in accordance with company policies and budget guidelines.
• Inventory Management and Control: Develop and maintain a streamlined inventory system for all office assets and consumables. Conduct regular audits and cycle counts to ensure 100% inventory accuracy. Manage the organization and efficiency of storage rooms and supply areas.
• Logistics and Office Coordination: Coordinate all logistics for incoming deliveries and outgoing shipments. Receive, inspect, and sign for all deliveries, ensuring order accuracy and condition.

Qualifications

• Degree or certification.
• 1+ years of experience in admin, purchasing, warehouse admin.
• Demonstrated experience with the procurement process, including generating POs and managing vendor relations.
• High proficiency in Microsoft Office Suite (Excel is critical).