Office Manager

HAROLD & LAM PARTNERSHIP; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent legal firm in Kuala Lumpur is seeking an HR & Administration Manager to oversee human resource functions and daily administrative operations. The ideal candidate will ensure compliance with employment laws, support lawyers and staff, and manage the recruitment cycle. A Bachelor's degree in HR or Business Administration, along with 3-5 years of relevant experience, is required. This role offers a full-time position with a salary starting at RM6,000.

Qualifications

• 3-5 years of experience in HR and administrative roles.
• Experience in a law firm or professional services environment is beneficial.
• Ability to maintain compliance with statutory requirements.

Responsibilities

• Develop and maintain HR policies and procedures.
• Manage recruitment cycle for lawyers and support staff.
• Oversee office administration to ensure smooth daily operations.
• Organize training and development programs.

Skills

HR policy development

Recruitment cycle management

Employee engagement

Performance appraisal

Education

Bachelor's degree in Human Resources or Business Administration

Professional HR qualifications

Job description

Overview

Industry: Legal / Law Firm
Employment Type: Full-time

Salary: Salary Range: RM6,000, or above (depending on qualifications and experience)

Reports To: Managing Partner / Senior Management

Job Summary

We are looking for a proactive and people-oriented HR & Administration Manager to oversee the firm’s human resources functions and day-to-day administrative operations. This role plays a key part in fostering a positive and well-organised workplace, ensuring compliance with relevant employment laws, and supporting the firm’s lawyers and staff in their daily work. The ideal candidate will be hands-on, adaptable, and comfortable working in a professional services environment, with the ability to balance HR responsibilities alongside office administration.

Responsibilities

• Human Resources Responsibilities
• Develop, implement, and maintain HR policies and procedures in line with labour laws and firm practices.
• Manage the full recruitment cycle of lawyers, interns, paralegals, and support staff.
• Coordinate onboarding, orientation, and exit procedures to ensure a smooth employee experience.
• Support performance appraisal processes and employee engagement initiatives.
• Handle employee relation matters, including grievances and disciplinary issues, with discretion and professionalism.
• Ensure compliance with statutory requirements, filings, and HR audits.
• Organize training and development programs as required.
• Maintain accurate employee records, attendance and leave tracking.
• Assist with payroll data preparation and liaise with relevant service providers.
• Serve as a point of contact for general HR queries and escalate issues where appropriate.
• Administrative Responsibilities
• Oversee overall office administration to ensure smooth daily operations.
• Manage facilities, vendors, housekeeping, and office supplies.
• Coordinate with IT, security, and other service providers.
• Handle travel arrangements, reimbursements, and bill processing, administrative budgets.
• Maintain proper legal and administrative documentation.
• Provide administrative support to partners and lawyers as needed.
• Ensure adherence to internal policies and firm standards.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related discipline.
• Professional HR qualifications or postgraduate studies are an advantage.
• Around 3-5 years of experience in HR and administrative roles; experience in a law firm or professional services environment is beneficial but not essential.
• Occasional extended hours may be required during peak periods.