Office Manager

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading recruitment platform is looking for an Office Manager in Kuala Lumpur. The role requires strong multitasking, advanced computer skills, and five years of office management experience. Responsibilities include supporting staff, managing office supplies, and ensuring compliance with government regulations. The ideal candidate must have a bachelor's degree and demonstrate excellent time-management and people skills. This position offers a chance to enhance operational efficiency and office organization in a vibrant work environment.

Qualifications

• Five or more years of experience in office management.
• Experience in developing internal systems.
• Proficiency with office applications and aptitude for learning new software.

Responsibilities

• Provide support to staff and respond to their queries related to office management.
• Manage office equipment and supplies and order new stock as required.
• Coordinate, schedule, and reschedule appointments for individuals or teams.

Skills

Advanced computer skills

Time-management

People skills

Flexibility

Multitasking ability

Knowledge of immigration procedures

Confidentiality maintenance

Education

Bachelor’s degree or equivalent

Tools

Office applications

Job description

Greeting and offering general support to clients and other executives who visit the office

Planning and organizing staff meetings and other internal events

Creating and maintaining office expense and budget sheets and other book‑keeping tasks

Coordinating, scheduling, and rescheduling appointments for individuals or teams

Developing and implementing operational and administrative systems

Overseeing general business operations and preparing proper documentation for management

Managing office equipment and supplies and ensuring new stock is ordered as and when required

Providing support to staff and responding to their queries related to office management challenges

Managing contact and negotiations with office vendors and service providers

Arranging travel accommodations, including flights, hotels, and car rentals

Arranging for visa, employment passes and professional passes for both in Malaysia and overseas

Ensuring the company complies with the government’s rules and regulations.

Office maintenance

Signing of new tenancy agreements and timely renewals of the same for the office and staff accommodation

Job Specification

• Bachelor’s degree or equivalent
• Five or more years of experience in office management
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms
• Strong time‑management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Good knowledge of immigration procedures for foreign professional employment pass
• Good knowledge of government rules and regulations with regard to company licenses and renewals
• Ability to maintain confidentiality of company information