Office Manager

Pusat Pembelajaran Dinamik Sdn Bhd; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic language center in Penang is seeking an Office Manager to oversee the admin team, maintain compliance, and promote organizational growth. The ideal candidate will have excellent communication skills, attention to detail, and proficiency in English. Experience in management is preferred. This role offers a chance to contribute to a diverse workplace and work in a collaborative environment.

Qualifications

• Ability to multi-task and delegate effectively.
• High level of attention to detail.
• Proficiency in English is required.

Responsibilities

• Oversees the admin team effectively.
• Promotes the growth and development of the company.
• Ensures compliance with local regulatory bodies.
• Manages facilities and resource allocation.

Skills

Positive energy

Flexibility

Communication skills

Attention to detail

Technological skills

Mandarin language proficiency

Job description

Are you seeking an opportunity to join a talented, multicultural team in a collaborative, values-driven workplace? We are excited to hire an Office Manager who brings positive energy and a helpful, flexible attitude to our team. If you are interested, we would like to hear from you!

Job Overview

Oversees the admin team effectively

Promotes the growth and development of the company and our team members

Maintains a culture of positivity and respect, upholding our core values in a diverse workplace

Motivation and excellent work ethic

Ability to multi-task and delegate effectively

Ability to track and organise multiple processes concurrently

Effective active listening and communication skills

High level of attention to detail

Proficiency in English

Preferred Traits

Advanced technological skills

Mandarin language proficiency is a plus

Responsibilities:

Manages the admin team, ensuring that Dynamic Language Centre’s core values and standard of excellence are consistently met

Provides introductory and ongoing training and support for the admin team

Leads team meetings efficiently and effectively

Provides expertise and leadership to ensure smooth operational activities

Develops and manages workplace processes with organization and efficiency

Recommends and implements improvements to existing processes and systems

Manages facilities and resource allocation

Manages vendor relationships, including but not limited to cleaning, catering, security, couriers, parking, and government agencies

Ensures compliance with local regulatory bodies which relate to health, safety, and security

Manages the HR operations of recruitment, discipline, grievance, and staff development

Completes performance appraisals and manages employee relations and professional development plans

Ensures that teachers and other employees possess valid teaching permits, visas, and work permits, as applicable

Ensures legal compliance with local legislation in relation to all staff

Attends regular professional development and other meetings as required

Breaks down projects into specific tasks, plans and controls the time allocated to each task, and completes the project before the due date

Develops strategies to grow the company’s numbers and improve our services

Responds to all staff and customer queries in a professional and timely manner

Evaluates data and provides feedback to teachers, in order to best meet our customers’ needs

Provides regular reports to the company’s Director

Has a hard-working, flexible approach to new opportunities, tasks, and challenges

Performs any other duties or projects in support of the company’s operations

Dresses modestly and professionally

Maintains the standard of conduct reflective of Dynamic Language Centre

Works 5 days per week, including Saturdays and Sundays

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an office manager? Which of the following languages are you fluent in? How would you rate your English language skills? How many years' experience do you have as an office administrator? Do you possess or have access to your own transportation?

Dynamic Language Centre was established on the principles of quality, commitment and innovation with an objective to become Malaysia’s foremost private language centre.

It is managed by a private limited company that is joint Malaysian-American, and registered in 1999 with the Registrar of Companies, Malaysia (No. 480440-V). Language courses in Arabic, Chinese, English, French, German, Japanese, Korean, Malay, Spanish and Thai were approved by the Ministry of Education, Malaysia (P11D-731) on 28 February, 2000. Dynamic Kids began in 2012.

Since then we have delivered courses to thousands of students who have studied at our language centre.

Dynamic Language Centre was established on the principles of quality, commitment and innovation with an objective to become Malaysia’s foremost private language centre.

It is managed by a private limited company that is joint Malaysian-American, and registered in 1999 with the Registrar of Companies, Malaysia (No. 480440-V). Language courses in Arabic, Chinese, English, French, German, Japanese, Korean, Malay, Spanish and Thai were approved by the Ministry of Education, Malaysia (P11D-731) on 28 February, 2000. Dynamic Kids began in 2012.

Since then we have delivered courses to thousands of students who have studied at our language centre.

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