Office Administrator

Unichamp Mineral; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading mineral solutions provider in Malaysia is seeking an Office Services Assistant to support day-to-day operations at the Corporate Office and Central Laboratory. This position involves managing office services, coordinating events, and enhancing employee experience initiatives. The ideal candidate will have experience in office administration, strong organizational and professional communication skills, and the ability to work effectively in a diverse environment. Join us to contribute to a well-organized workplace with a focus on collaboration and efficiency.

Benefits

Competitive wages

Opportunities for growth

Healthy work environment

Qualifications

• Experience in office administration or facilities support roles.
• Strong ability to manage multiple priorities.
• Confidence in engaging with employees and visitors.

Responsibilities

• Manage access passes, visitor registrations, and mail distribution.
• Organise office facilities and maintain presentation standards.
• Assist with travel arrangements and logistics.

Skills

Organisational skills

Professional communication

Attention to detail

Flexibility

Job description

Overview

The Office Services Assistant plays a key role in supporting the effective day-to-day operation of the Corporate Office and Central Laboratory. This position provides a mix of office services, event coordination, employee experience support, and general administration, ensuring a professional, welcoming, and well-organised workplace. This role offers exposure beyond traditional office administration, with opportunities to support regional activities, collaborate with overseas colleagues, and contribute to employee experience initiatives and corporate events across multiple locations.

Office Management & General Administration (Primary Focus)

• Act as the first point of contact for employees, visitors and stakeholders, providing professional and welcoming experience.
• Support the smooth daily operation of the Corporate Office and Central Laboratory.
• Coordinate office and laboratory maintenance, including liaising with building management, tradespersons and service providers.
• Manage access passes, visitor registrations, deliveries, couriers and mail distribution.
• Organise meeting rooms, office facilities and shared spaces to maintain presentation standards.
• Monitor and manage stationery, office supplies and pantry stock levels.
• Provide general administrative support to the business as required.
• Maintain basic records, documentation and internal coordination activities.

Travel & Logistics Administration

• Support business travel arrangements, including accommodation and transport bookings.
• Assist with administration of the company travel system and liaison with travel providers.
• Support resolution of travel-related issues as required.

Limited Event & Engagement Support (Secondary Focus)

• Provide administrative and logistical support for approved meetings, training sessions and site visits.
• Assist with coordination of approved internal events when required.
• Provide onsite support for meetings or activities as needed.

About You

The successful candidate will demonstrate:

• Experience in office administration, office services or facilities support roles.
• Strong organisational skills with the ability to manage multiple priorities.
• Professional communication skills and a service-focused approach.
• Ability to work independently while collaborating effectively with internal stakeholders.
• Attention to detail and a practical, hands-on mindset.
• Confidence engaging with employees, visitors and service providers.
• Flexibility to support operational requirements as they arise.
• Cultural awareness and ability to work effectively in a diverse workplace.
• Event & Engagement Support – Responsible for coordinating employee experience events and managing social functions for the two locations.
• Provide support for health and wellness programs and other company wide programs in Malaysia.

About Graymont

Graymont is a global leader in lime and limestone solutions. Lime is a versatile industrial chemical that is key to vital industrial processes and applications, construction, and stabilization of road networks, and is essential for addressing a multitude of complex environmental challenges. We provide solutions specifically tailored to the needs of the environmental, agricultural, food, mining, steel, paper, glass and construction industries. Production and supply of lime has been classified as an Essential Industry during the Covid Pandemic. We take a long-term approach to business that is evident in our strong commitment to sustainable growth. We aim to be the preferred supplier, employer, and partner of choice wherever we operate.

Our Workplace

Graymont derives its competitive edge in large part from more than 1,600 employees who bring their diverse skills and energy to work every day at offices and plant sites across North America and Asia-Pacific. In return, we provide competitive wages and benefits, a safe and healthy work environment where you and your team can perform without injury, and opportunities to grow and develop the skills and experience to realize your full potential.