Mandarin Speaking Executive Assistant (Investor Relations Family Office)

Polymorph Recruitment; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment agency in Malaysia is seeking a Mandarin Speaking Executive Assistant to support an Investor in Shah Alam. This role combines executive support with high-level client relationship coordination. Candidates must have at least three years of experience in private banking or similar fields and fluency in both English and Mandarin. The position involves attending social events, managing schedules, and maintaining client relationships. Competitive salary of up to RM15,000 with allowances, and a full-time work schedule.

Benefits

EPF and SOCSO benefits

Travel allowances for business trips

Work-from-home arrangements for evening events

Qualifications

• Minimum 3 years’ experience in private banking, wealth management, financial services, investment, or Family Office environments.
• Strong commercial awareness and ability to engage confidently with senior stakeholders and HNW clients.

Responsibilities

• Provide full executive and personal assistance to the Investor, including managing schedules and travel arrangements.
• Assist with preparation of financial and client-related materials.
• Coordinate and maintain relationships with HNW clients and private bankers.
• Support client onboarding and relationship continuity.
• Attend client dinners and networking events, adapting presentation accordingly.
• Represent the Family Office confidently in formal and social settings.

Skills

Fluent in English

Fluent in Mandarin

Highly organized

Proactive and discreet

Strong understanding of professional etiquette

Job description

Mandarin Speaking Executive Assistant (Investor Relations- Family Office) in Shah Alam- GG

Polymorph Recruitment – Shah Alam, Selangor

A Singapore-based Family Office is seeking a confident, polished, and socially astute Investor Relations & Executive Liaison to support a principal Investor operating from Denai Alam, Shah Alam.

This role combines executive support, client relationship coordination, and high-level social representation. The successful candidate will act as a key interface between the Investor, high-net-worth (HNW) clients, private bankers, and business partners in both shopper and social environments.

The position requires excellent interpersonal skills, discretion, flexibility, and the ability to represent the Family Office credibly at business dinners, networking sessions, and lifestyle-oriented client engagements, including events involving alcohol consumption.

Key Responsibilities

• Provide full executive and personal assistance to the Investor, including managing schedules, meetings, correspondence, travel arrangements, and confidential documentation.
• Assist with the preparation of basic financial, investment, and client-related materials.
• Coordinate and maintain relationships with HNW clients, private bankers, and financial institutions, acting as a professional point of contact before, during, and after meetings and engagements.
• Support client onboarding, follow‑ups, and relationship continuity.
• Attend client dinners, networking events, and business entertainment sessions (including evenings and weekends) and adapt presentation/attire appropriately.
• Represent the Family Office confidently in both formal and social settings and participate in business-related social engagements where alcohol may be served or consumed.
• Travel frequently within Malaysia and occasionally overseas for business and client कोणत engagements and maintain flexibility in working hours based on business and client needs.

Requirements

• Minimum 3 years’ experience in private banking, wealth management, financial services, investment, or Family Office environments.
• Previous business owners, entrepreneurs, or individuals with P&L or client‑facing leadership experience (strongly encouraged).
• Strong commercial awareness and ability to engage confidently with senior stakeholders and HNW clients.

Skills & Attributes

• Highly organized, proactive, discreet, and able to operate independently.
• Strong understanding of professional etiquette, confidentiality, and relationship management.

Communication & Presence

• Fluent in English and Mandarin (spoken and written).
• Confident, socially adept, and comfortable engaging with senior clients and decision‑makers.
• Well‑g करते, polished, and able to presentศก professional image suitable for high‑level client interactions.

Lifestyle & Role Fit

• Comfortable attending evening and weekend business networking events.
• Comfortable in social environments where alcohol consumption is part of client engagement.
• Open to adapting dress and presentation standards in line with professional, hospitality, and client‑facing expectations.

Package & Details

Basic salary: Up to RM15,000
EPF, SOCSO, EIS & allowances
Working hours: Monday–Friday, 9am–6pm (WFH arrangements if there are evening events)
Travel allowances provided for business trips
Employment type: Full-time