MANAGER - ADMINISTRATIVE

JAC Recruitment; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment agency seeks a responsible administrator in Kuala Lumpur to oversee all aspects of office management and safety. The candidate will manage procurement, ensure regulatory compliance, and handle communications effectively. With a Bachelor’s degree and 6–8 years of relevant experience, strong organizational and interpersonal skills are essential. Knowledge of property management is advantageous. This role offers an opportunity to engage with various stakeholders while ensuring corporate compliance.

Qualifications

• 6–8 years of experience in administration or facilities management, preferably in banking or financial services.
• Knowledge of building, property, and security management is an added advantage.

Responsibilities

• Oversee general administration and office safety management.
• Manage procurement, registration, and upkeep of fixed assets.
• Supervise property tenancy, facilities operations, and maintenance.
• Direct office safety and security measures with vendor oversight.
• Handle emails from the Bank’s general mailbox.
• Ensure proper file and record management as per policies.
• Address customer complaints and prepare reports.
• Manage corporate gift programs and public affairs initiatives.
• Maintain relationships with external institutions.

Skills

Organizational skills

Problem-solving skills

Interpersonal skills

Communication skills

Proficient in Microsoft Office

Education

Bachelor’s degree in any discipline

Job description

Oversee all aspects of general administration and office safety management.

Manage the procurement, registration, and upkeep of fixed assets.

Supervise property tenancy, facilities operations, and maintenance to ensure efficiency and compliance with standards.

Direct office safety and security measures, including vendor and service provider oversight.

Handle emails received through the Bank’s general mailbox, ensuring timely routing to relevant departments.

Ensure proper file and record management in line with internal policies and regulatory requirements.

Address customer complaints and prepare related reports for submission.

Manage corporate gift programs and support public affairs initiatives, including branding, advertising coordination, and media communication.

Maintain strong external relationships with chambers of commerce, law enforcement, media, and other public institutions to support administrative and public affairs activities.

JOB REQUIREMENTS

• Bachelor’s degree in any discipline.
• 6–8 years of experience in administration or facilities management, ideally within the banking or financial services sector.
• Knowledge of building, property, and security management is an added advantage.
• Highly responsible with strong organizational, planning, and problem-solving skills.
• Excellent interpersonal and communication abilities, capable of engaging effectively at all levels.
• Proficient in Microsoft Office applications.