Logistic cum Admin Manager

Hyphens Pharma; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading pharmaceutical company in Malaysia is seeking a Logistics cum Admin Manager to join their team. The ideal candidate will manage logistics operations, oversee inventory and supply chain processes, and ensure efficient administrative support. Required qualifications include a diploma or degree in a related field, with 3-5 years of experience in logistics and strong organizational skills. This position offers an opportunity to grow within a dynamic team focused on business growth.

Qualifications

• Minimum 3-5 years of working experience in logistics, supply chain, or administrative support.
• Managerial experience will be preferred.
• Strong capability in inventory analysis, shipment coordination, and reporting.

Responsibilities

• Prepare, analyse, and report on inventory and logistics data.
• Plan and manage inventory levels to prevent stock issues.
• Coordinate daily logistics operations, including freight booking and customs clearance.

Skills

Organizational skills

Communication skills

Stakeholder management

Inventory analysis

Shipment coordination

Education

Diploma or Degree in Logistics, Supply Chain Management, Business Administration

Tools

Microsoft Office Suites (Excel, Word, PowerPoint)

Job description

Hyphens is Hiring! We are looking for a Logistics cum Admin Manager to join our team.

If you’re organized, proactive, and ready to grow with us, apply today.

Key Responsibilities

• Prepare, analyse, and report on inventory and logistics data (stock aging, expiry, demand trends).
• Plan and manage inventory levels to prevent stockouts, overstocks, and excess inventory.
• Develop accurate demand forecasts and supply plans, aligned with sales and business objectives.

Logistics & Distribution

• Coordinate daily logistics operations, including freight booking, customs clearance, and deliveries.
• Liaise with and manage the appointed distributor/3PL, including KPI monitoring and issue resolution.
• Optimize transportation costs, delivery lead times and service levels.
• Support audits and maintain SOP adherence with internal teams and distributors.

People & Administration

• Manage, guide, and develop direct reports across logistics, admin, and sales operations.
• Oversee office administration, procurement, vendor coordination, and facilities support.
• Coordinate with internal stakeholders to align forecast with business goals.
• Any other assignments and responsibilities deem vital to the company’s business growth.

Knowledge, Skills & Experiences

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration or a related field.
• Minimum 3-5 years of working experience in logistics, supply chain, administrative support or related operations, managerial experience will be preferred.
• Strong capability in inventory analysis, shipment coordination, and reporting.
• Strong organizational, communication, and stakeholder management skills.
• Proficient in Microsoft Office suites (Excel, Word, PowerPoint).

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