Legal Administrator cum Receptionist

Malaysian Bar; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A boutique law firm is looking for an Administrative Support staff to manage front desk operations and assist with office management in Selangor, Malaysia. Responsibilities include scheduling meetings, handling correspondence, and maintaining office organization. Applicants should possess strong English and Malay communication skills and be proficient in Microsoft Office. The role offers a salary of RM3,000 with benefits such as parking allowance and annual medical coverage.

Benefits

Parking Allowance

Annual Medical & Dental Allowances

Annual Leave

Additional discretionary remuneration

Qualifications

• Able to work independently and in a team.
• Capable of managing tight deadlines under pressure.
• Willing to learn and upskill continuously.

Responsibilities

• Greet visitors and manage front desk operations.
• Maintain cleanliness and organisation of the office.
• Manage calendars, schedule meetings and appointments.

Skills

Strong command of English

Strong command of Malay

Proficient in Microsoft Office

Strong organisational skills

Attention to detail

Ability to multitask

Tools

Microsoft Office

Teams

Zoom

Google Meet

WhatsApp

Job description

Responsibilities

1. Front Desk & Visitor Management
   • Greet visitors and manage front desk operations
   • Answer phone calls, handle emails, and route correspondence appropriately
2. Office Management
   • Maintain cleanliness and organisation of the office
   • Monitor and restock office equipment and supplies
3. Scheduling & Coordination
   • Manage calendars, schedule meetings, appointments, and calls for lawyers
   • Coordinate travel arrangements and accommodations for firm representatives
4. Documentation & Filing
   • Maintain and organise physical and digital files
   • Ensure accurate record-keeping and document control systems
5. Correspondence & Document Preparation
   • Draft and prepare letters, memos, reports, and other business documents
6. Data Entry & Records Management
   • Accurately input and update internal data
   • Maintain records of administrative tasks and activities
7. Vendor & Supplier Coordination
   • Liaise with vendors and suppliers for orders and timely deliveries
8. Basic Finance & Claims Handling
   • Process invoices, track expenses, and handle petty cash and reimbursement claims
9. Management Support
   • Provide administrative support to management
10. Ad Hoc Tasks
    • Carry out any other administrative or operational duties as required

Qualifications and Requirements

• Able to work independently with minimal supervision and also collaborate effectively in a team
• Capable of working under pressure and managing tight deadlines
• Strong command of English and Malay (emphasis), both written and spoken
• Proficient and tech‑savvy in Microsoft Office (Outlook, Word, Excel), Teams, Zoom, Google Meet, and WhatsApp
• Strong organisational and time‑management skills with consistency and orderliness
• Excellent attention to detail; able to multitask and prioritise workload efficiently
• Willingness to continuously learn, reskill, and upskill
• High sense of responsibility and accountability in handling tasks
• Ability to maintain a positive, professional, and productive work environment
• Prior experience in a legal firm will be an added advantage

Salary and Benefits

Salary: RM3,000.00 (subject to experience and qualifications)

Benefits (subject to strict T&C on each respective benefit):

• Parking Allowance
• Annual Medical & Dental Allowances
• Annual Leave
• Additional discretionary remuneration

Job Start Date

02 February 2026

Overview of Organisation

We are a boutique law firm committed to providing personalised legal services to small and moderate‑sized corporations in the areas of corporate consultancy, anti‑money‑laundering compliance, general regulatory related matters, litigation, alternative dispute resolution and employment law.

How to Apply

Interested candidates to email CV/Resume to ****@rishi-partners.legal

Contact: Rishi – 0321811520 – ********@rishi-partners.legal