Legal Administrator

Sime Darby Industrial; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading industrial firm in Puchong is seeking an office administrator to manage phone calls, resolve support issues, and assist with legal documentation. The role requires a minimum of SPM qualification or diploma, proficiency in Microsoft applications, and fluency in English and Bahasa Melayu. Ideal candidates should be detail-oriented and able to organize office documentation and invoicing processes efficiently.

Qualifications

• Minimum SPM qualification. Fresh graduates with a Diploma in any related field are welcome to apply.
• Experience in handling job documentation.
• Must be PC literate and proficient in Microsoft applications (MS Word, MS Excel).

Responsibilities

• Attending unanswered phone calls for the whole department.
• Resolve 1 level support issue from phone calls.
• Maintain a central record for all requests for legal assistance.
• Handle office invoicing and update all office payments.
• Organize and update closed files for external archive storage.

Skills

Fluent in spoken and written English

Fluent in spoken and written Bahasa Melayu

PC literate

Proficient in MS Word

Proficient in MS Excel

Education

Minimum SPM qualification or Diploma in related field

Job description

Sime Darby Industrial – Puchong New Village

Job Responsibilities

• Attending unanswered phone calls for whole department.
• Resolve 1 level support issue from phone calls.
• Deliver messages to the intended colleagues and HOD.
• Recording new instructions from business units.
• Maintain a central record for all requests for legal assistance from business units.
• Managing incoming and outgoing correspondences.
• Sorting and distributing incoming mail and organise outgoing mail for delivery.
• Maintain records for contract repository.
• Organizing all original contracts and agreement for safekeeping.
• Organizing and updating closed files, and arranging for external archive storage.
• General office administration.
• Assists colleagues and HOD to ensure smooth running of the dept.
• Handle office invoicing.
• Update all office payment and maintaining record of all invoices.
• AX entry (Journal Invoice) to process third party and vendor invoices.
• Managing payments of legal fees for legacy, on-going and new cases.
• Arrange internal approvals for payment of all legal and consultant fees.
• Monitor and updating such payments on a monthly basis.

Job Requirements

• Minimum SPM qualification. Fresh graduates with a Diploma in any related field are welcome to apply.
• Experience in handling job documentation.
• Fluent in spoken and written in English & Bahasa Melayu.
• Must be PC literate and proficient in Microsoft applications i.e MS Word and MS Excel.

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