Leasing Administrator

Kuok Group Singapore; Johor Bahru; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading retail management firm is seeking to fill a position in Johor Bahru. This role involves preparing and submitting leasing documents, managing tenant communications, and resolving issues. Candidates should possess a Certificate in Marketing or Retailing, and good command of English and Mandarin is highly advantageous. The position is suitable for those with 2 years of experience in Retail Leasing or Property Management, though fresh graduates are encouraged to apply.

Qualifications

• Minimum of Certificate in Marketing, Retailing or equivalent required.
• Good command in English and Mandarin speaking is highly advantageous.
• Computer literate in Microsoft Office applications.
• Must be a team player and able to work independently.

Responsibilities

• Prepare and submit various documents for new leasing.
• Handle communication with tenants, contractors, and others.
• Resolve conflicts and issues when necessary.
• Organize and file various tenant-related documents.
• Collaborate with operations, marketing, and finance teams.

Skills

English proficiency

Mandarin proficiency

Teamwork

Independent work

Computer literacy in Microsoft Office

Education

Certificate in Marketing or Retailing

Job description

Job Description

This Position will be based in Johor Bahru City Square Mall.

• Prepare and submit various documents for new leasing, including instruction letters to lawyers, recalculating agreements if necessary, and photocopying documents.
• Draft lawyer’s reply and return signed Tenancy Agreements to the lawyer.
• Stamp, photocopy and file the Tenancy Agreements.
• Prepare standard renewal/extension letters for Tenancy Agreements, get tenants to sign, and send monthly Notice of Demand (NOD) letters.
• To access MRI to monitor tenant sales and tenancy detail.
• Prepare closure letters for tenants once approved by management.
• Leasing administrators must handle communication with tenants, contractors, and others, resolving conflicts and issues when necessary.
• They are responsible for answering inquiries and chasing outstanding payments from tenants.
• Organize and file various tenant-related documents such as the Letter of Offer, Tenancy Agreements, renewal agreements, NOD letters, closure letters, and sales turnover forms.
• Liaise with the contractors for the work permits and insurances.
• Collaborate with operations, marketing and finance teams to address tenant-related matters, such as maintenance issues, promotional activities, or billing matters.
• Any other related duties / task assigned by Executives/Manager.

Job Requirements

• Possess a minimum of Certificate in Marketing, Retailing or equivalent.
• Good command in English and Mandarin speaking is highly advantage.
• Computer literate in Microsoft Office Application.
• A team player and able to work independently under minimum supervision.
• Applicants with 2 years’ experience in Retail Leasing, Property Management or a related field.
• Fresh graduates are encouraged to apply.