Leasing Administrator

Kuok (Singapore) Limited; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading retail management company is seeking a Leasing Administrator in Johor Bahru. The role involves preparing leasing documents, handling tenant communication, and collaborating with various teams. Applicants should have a certificate in Marketing or Retailing and good command in English and Mandarin. Experience in Retail Leasing or Property Management is preferred, but fresh graduates are encouraged to apply.

Qualifications

• Possess a minimum qualification in Marketing, Retailing or equivalent.
• Good command of English and Chinese is highly advantageous.
• Computer literate in Microsoft Office Applications.
• Team player and able to work independently with minimal supervision.
• 2 years’ experience in Retail Leasing, Property Management or related field preferred.
• Fresh graduates are encouraged to apply.

Responsibilities

• Prepare and submit various documents for new leasing.
• Draft lawyer’s replies and return signed Tenancy Agreements.
• Stamp, photocopy and file the Tenancy Agreements.
• Prepare renewal/extension letters for Tenancy Agreements.
• Monitor tenant sales and tenancy details using MRI.
• Handle communication with tenants and contractors.
• Organize and file tenant-related documents.
• Liaise with contractors for work permits and insurances.
• Collaborate with operations, marketing and finance teams.
• Perform other related duties as assigned.

Skills

Good command in English

Mandarin speaking

Team player

Education

Certificate in Marketing, Retailing or equivalent

Tools

Microsoft Office Application

Job description

This Position will be based in Johor Bahru City Square Mall.

1. Prepare and submit various documents for new leasing, including instruction letters to lawyers, recalculating agreements if necessary, and photocopying documents.

2. Draft lawyer’s reply and return signed Tenancy Agreements to the lawyer.

3. Stamp, photocopy and file the Tenancy Agreements.

4. Prepare standard renewal/extension letters for Tenancy Agreements, get tenants to sign, and send monthly Notice of Demand (NOD) letters.

5. To access MRI to monitor tenant sales and tenancy detail.

6. Prepare closure letters for tenants once approved by management.

7. Leasing administrators must handle communication with tenants, contractors, and others, resolving conflicts and issues when necessary.

8. They are responsible for answering inquiries and chasing outstanding payments from tenants.

9. Organize and file various tenant-related documents such as the Letter of Offer, Tenancy Agreements, renewal agreements, NOD letters, closure letters, and sales turnover forms.

10. Liaise with the contractors for the work permits and insurances.

11. Collaborate with operations, marketing and finance teams to address tenant-related matters, such as maintenance issues, promotional activities, or billing matters.

12. Any other related duties / task assigned by Executives/Manager.

1. Possess a minimum of Certificate in Marketing, Retailing or equivalent.

2. Good command in English and Mandarin speaking is highly advantage.

3. Computer literate in Microsoft Office Application.

4. A team player and able to work independently under minimum supervision.

5. Applicants with 2 years’ experience in Retail Leasing, Property Management or a related field.

6. Fresh graduates are encouraged to apply.