Junior HR & Admin Executive

TAN ZHUAN PLASTIC INDUSTRIES SDN BHD; Skudai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Johor, Malaysia is seeking a Human Resources and Administration Executive to manage foreign worker processes and compliance. Responsibilities include liaising with recruitment agencies, applying for work permits, and overseeing safety and employee relations. The ideal candidate will have strong communication and coordination skills, with experience in HR and recruitment, contributing directly to the management of foreign workers in line with company policies.

Qualifications

• Strong background in coordinating with agencies and managing recruitment processes.
• Excellent knowledge of employment permits and immigration processes for foreign workers.
• Experienced in handling employee grievances and documentation management.

Responsibilities

• Coordinate with the Recruitment Agency for foreign workers' logistics.
• Apply for insurance and necessary work permits.
• Prepare and manage documentation for foreign workers.
• Supervise attendance and discipline of foreign workers.
• Investigate accidents and maintain safety documentation.

Skills

Coordination with recruitment agencies

OSHA compliance knowledge

Employee relations

Document management

Communication skills

Education

Degree in Human Resources or related field

Job description

Responsibilities

• Coordinate & liaise with Recruitment Agency for the arrangement of arrival new foreign workers (documentations, schedule, transportation, accommodation and etc).
• Apply for SKHPPA insurance and IG online through the selected insurance provider in accordance with FWCMS requirement before to submit the calling visa (VDR) application.
• Prepare application & arrangement of the FOMEMA medical examination at the designated FOMEMA panel clinic.
• Apply for the PLKS (Employment Permit) through the Immigration Department, and obtain the employment pass to be attached to the foreign workers' passports.
• Prepare the new foreign worker's personal file, including the job application, online medical report, and passport copy, prior to their arrival.
• Coordinate foreign workers' holiday applications and communicate with the agent to arrange dates, including air ticket bookings, in accordance with company procedures and guidelines.
• To update workers/employees’ information/data regarding the recruitment, transfer, termination, or resignation of foreign workers and ensure the relevant HOD/Superior/Senior is informed.
• Supervise foreign worker discipline, attendance, manpower headcount, and accident-related matters.
• Manage foreign worker grievances by seeking advice from senior staff, following company policies, conducting investigations, and implementing corrective actions. This includes issuing warning letters and ensuring compliance with company rules and regulations.
• Coordinates with branch PIC & production teams related to foreign workers matters.
• Occupational Safety and Health (OSH) – Assist in facilitate OSH meetings, ensuring discussions are focused and productive.
• To investigate any accident, near-miss accident, dangerous occurrence, occupational poisoning or occupational disease at workplace for foreign worker and to update to the Senior/Superior.
• Maintain and update OSH documentation and records.
• Strategic HR Support – Collaborate closely with the HOD/Superior to design and execute HR strategies.
• Liaise with and support all departments on HR administrative matters by completing the necessary forms, reports, logs, and records related to foreign workers.

Questions for applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• How many years of recruitment experience do you have?
• How many years' experience do you have in employee relations?
• How many years' experience do you have in Human Resources (HR)?
• How much notice are you required to give your current employer?

Note: The description contains company boilerplate and non-essential details which have been omitted to focus on responsibilities and applicant questions.