Junior Executive Assistant

Klook; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading travel tech company in Kuala Lumpur is seeking a Junior Executive Assistant to support executives and streamline business operations. You will manage diaries, coordinate meetings, and make travel arrangements while ensuring productivity in a fast-paced environment. Ideal candidates will have at least 3 years of experience in administrative roles, excel in both English and Mandarin, and demonstrate strong organizational skills. This role is vital for maintaining smooth workflows and effective communication across teams.

Qualifications

• Minimum 3 years of experience supporting senior management in administrative roles.
• Strong command of English and Mandarin required.
• Ability to handle tight schedules and fast-moving environments.

Responsibilities

• Provide secretarial assistance to senior executives.
• Manage diary and organize meetings.
• Handle travel arrangements and business expenses.

Skills

Organization

Communication

Multitasking

Confidentiality

Resourcefulness

Proactivity

Job description

About Klook

We are a leading pan-regional experiences platform in Asia Pacific, purpose built to digitalize experiences and make them accessible to every traveler.

Our mission is to build the digital infrastructure for the global experience economy — empowering merchants to share their passions and travelers to discover the heartbeat of each destination.

We operate a mobile-first, curated platform featuring diverse experiences across global destinations.

Do you share our belief in the wonders of travel? Global citizens ourselves, Klookers are not only curating memorable experiences for others but co-creating our world of joy within Klook.

We work hard and play hard, upkeeping our high-performing culture as we are guided daily by our 6 core values:

• Customer First
• Push Boundaries
• Critical Thinking
• Build for Scale
• Less is More
• Win as One

We never settle, and together, we believe in achieving greater heights and realizing endless possibilities ahead of us in the dynamic new era of travel. Care to be a part of this revolution? Join us!

What You’ll Do

As a Junior Executive Assistant supporting our executive and business operations, you will play a critical role in enabling smooth workflows, effective coordination, and a positive experience for both leaders and cross-functional teams. You will help streamline processes, manage key administrative activities, and facilitate communications to ensure productivity and alignment across the business. This role requires exceptional organization, strong judgment, and the ability to anticipate needs in a fast-paced environment.

• Offering full secretarial assistance to multiple senior executives
• Providing extensive diary management and coordination across the population
• Organizing meetings and client meetings and assisting with agenda and acting as the point of contact for internal/external stakeholders requiring time
• Travel arrangements including but not limited to flight & hotel bookings, transfers, visa coordination, and other local requirements
• Manage business expenses, personal invoices, bill payments and insurance reimbursements
• Coordinate reservations, meals, and appointments when needed
• Support daily operational errands and ad-hoc requests
• Assist in preparing business documents, presentations, reports, and other materials as needed
• Ensure smooth executive workflow through proactive follow-ups and task tracking

What You’ll Need

• Minimum 3 years of relevant experience supporting senior management and teams, or in a similar administrative role.
• Proven experience supporting senior leadership with scheduling, travel planning, and general administration
• Ability to maintain strict confidentiality and manage sensitive information
• Strong command of written and spoken English and Mandarin
• “Can-do” attitude with high self-motivation and independence
• Ability to multitask, manage competing priorities, and stay organized under pressure
• Professional communication and strong stakeholder engagement skills
• Detail-oriented, resourceful, and proactive in anticipating needs
• Ability to handle tight schedules, last-minute changes, and fast-moving environments
• Ability to thrive in a high-growth, fast-paced, and demanding tech services environment.
• Able to work independently with strong follow-through in a dynamic setting.
• Willingness to perform additional duties as assigned.

Equal Opportunity Statement

Klook is proud to be an equal opportunity employer. We hire talented and passionate people of all backgrounds. We believe that a joyful workplace is an inclusive workplace, one where employees from all walks of life have an equal opportunity to thrive. We’re dedicated to creating a welcoming and supportive culture where everyone belongs.

Klook does not accept unsolicited resumes from any temporary staffing agency, placement service or professional recruiter (“Agency”). Klook will not be responsible for, and will not pay, any fees, commissions or other payments related to such unsolicited resumes.

An Agency must obtain advance written approval from Klook’s Talent Acquisition Team to submit resumes, and then only in conjunction with a valid fully-executed agreement for service and in response to a specific job opening for which the Agency has been requested to submit resumes. Klook will not be responsible for, and will not pay, any fees, commissions or other payments to any Agency that does not have such agreement in place or does not comply with the foregoing.